February 10, 2016

POPAI Board Meeting Minutes for 02/10/2016

10:30am EST


  • Linda Brady, President
  • Adam McQueen, Vice President
  • Christine Kerl, Treasurer
  • Mignon Ware, Secretary
  • Robert Schuster, District 1 Rep
  • Steve Keele, District 2 Rep
  • Sarah Lochner, District 3 Rep
  • C.J. Miller, District 5 Rep
  • Joe Hooker, District 6 Rep
  • Brian Sharp, District 7 Rep
  • Cherie Wood, District 8 Rep
  • Troy Hatfield, PO Advisory Board Rep
  • Susan Rice, Training Coordinator
  • Kory George, JDAI Representative

Secretary's Report Linda asked if everyone had an opportunity to review the Secretary’s report from January.  Adam motions to accept, Sara 2nd.  All in favor, motion carries

Treasurer's Report Christine reports that as of January 31, 2016 there is $76,251.71 in the checking account and $17,035.06 in the savings account.  The previously approved updated budget report was presented.  Cherie motions to accept, Brian 2nd.  All in favor, motion carries.

Membership Troy reports that work is being done to clarify membership status of those listed on the database.  Linda asked that the Membership Committee review the list of individuals that still owe membership dues.  There are several departments with an outstanding balance.  Susan will follow-up with Chief PO’s – to send out invoices in the next few weeks.

Education Susan reports that the Chief’s Executive Committee met a few weeks ago to plan for the Management Training.  A few suggestions included 1) Mark Carey to build on his closing topic from the 2015 Fall Conference – quality assurance at a supervisory level, 2) IDOC – audit process for 1006 grant recipients, 3) Data collection, 4) Organization change, 5) Medication assisted treatment, 6) Grant writing, 7) case planning. Management Institute registration information to be sent out to Chief PO’s soon.  An agenda for the New Chief’s training will follow the same format (budgeting, HR information, etc).  A conference call was will be upcoming to allow the Education Committee to discuss the 2016 Fall Conference in French Lick, IN.  Discussion. DOC emailed the results of the SurveyMonkey and it was sent to all adult CPOs and CC Directors.  The DOC is planning to follow up on that survey by hosting 2 “focus groups” of 10 Probation/Community Corrections staff each as follows: Training Academy Focus Group - (First Meeting: March 3, 2016 at 10:00am at the Indiana Government Center 302 W. Washington St. Indianapolis, IN 46204 in Conference Room 130); and Field Training Officer/On the Job Training (FTO) /OJT Focus Group  -(First Meeting: March 24, 2016 at 10:00am at the Indiana Government Center 302 W. Washington St. Indianapolis, IN 46204 in Conference Room 130)

Chief's Executive Committee Susan said they last met January 15, 2016.  Troy, Sara, Greg and Susan were in attendance.

Juvenile Delinquency Alternative Initiative (JDAI) Update Kory provided updates.  The expansion is underway with the State Team – two new strategists are on board.  The JDAI State Conference is scheduled for March 16 and 17.  Eight stakeholders will attend and bring their teams. Kory was invited to join a multi-system workgroup to help develop an assessment took for working with sexually exploited children – 1) quick indicator took, 2) screener tool, 3) full assessment tool

Probation Officer Advisory Board Update The Education Committee reported that the PO Annual Meeting agenda is being set. They still have about 9-10 breakout sessions to fill. If anyone has suggestions of topics they would like to see at the Annual Meeting, please email Angie Hensley at angie.hensley@in.courts.gov. The keynote speaker will be Gary Marchant and he will be speaking about emerging technologies and the law. Some information on Mr. Marchant is located here: https://apps.law.asu.edu/Apps/Faculty/Faculty.aspx?individual_id=6. The Committee will meet again by conference call in March to finalize the agenda. The Supervision Committee is nearly finished with a new draft of the Safety and Security manual. The next project they sub-committee will tackle is updating the Best Practices section of the IJC website located here: http://www.in.gov/judiciary/center/2436.htm. The Hot Topics Committee reported a discussion about Recovery Works and its implementation across the State as well as the new HEA 1006 CC Grants. They also reported that the Case Plan in INcite will be piloting very soon and IRAS/IYAS recertification will also be piloting in the near future. IJC provided an update on the JRAC and HEA 1006 CC Grants. They reported that the total requested money for the new round of grants equals a little over $25M with CC programs requesting $20M, Probation $4M, Court Recidivism $1M, and Prosecutor’s Diversion a few hundred thousand. The next JRAC meeting is on February 19th where the Chair will likely appoint a sub-committee to review all of the grants to provide input. IJC provided an update on several projects that pertain to probation. • Incentives and Sanctions – currently in the data collection phase for the next group of counties. The grant for this project ends in June so they hope there will be enough data to complete the project and move forward with adding more counties in the latter part of 2016. • Dual Status Youth – several counties are piloting the framework outlined by statute on dual status youth. They are creating forms and screeners for youth and families participating in this process. Information will be presented at the PO Annual Meeting on this topic and how it will roll out throughout the State. The Advisory Board approved changes that will be made to the Preliminary Inquiry to accommodate the information being collected on dual status youth. • PO Academy and Exam – IJC has identified a professor at IUPUI with expertise in training in correctional settings. The professor located to Indy from Oregon where she worked closely with Oregon on training POs and others in the correctional field. IJC is set to receive a proposal from her regarding how the PO Orientation/Academy can be improved as well as the PO exam which will also be improved to mirror what it is we want POs to be tested on. • Pretrial Projects – IJC is developing a proposal for up to nine counties to implement a pretrial program using the IRAS Pretrial Tool. This proposal will be taken to the Supreme Court for approval in the next few weeks. • EBDM – Technical assistance for this project is about to expire, but the State will apply for additional assistance to continue moving forward in focusing on six change areas. If approved the technical assistance from NIC should continue for the next several years. • Attorney General’s Rx Drug Task Force – willing to train POs in the administration of Naloxone. This training will take place at the PO Annual Meeting and there will be a preregistration for this specific training and seats will be limited. The training can also be brought to local departments. Funding of the kits, which cost $40-75 is to be determined, but likely will be paid for locally. • Scholarships – IJC is going to offer partial scholarships to APPA in Cleveland this year to POs. They are also going to offer scholarships to a dual status youth training in Boston coming up in April. Details will be sent to CPOs in the next week or so. • IJC added two new staff starting on February 29, 2016: Chris Biehn (PO from Howard County) and Matt Guyer (Trainer from the DOC). Next meeting for the Advisory Board is April 12th.

Election Brian – no report

Awards and Recognition CJ will post the Knepple Scholarship on the website. Discussion on how to increase the participation for the New PO and the PO of the Year awards. Will try to meet with committee to brainstorm.

Legislation Linda reports that the weekly legislative updates from our lobbyist is posted on the POPAI website, in the Members Only discussion area. She sent an email to the Board of POPAI’s ALIVE bills and these bills that did not get a hearing during the first half of the session. a. “Early retirement” HB 1325 is dead for this session. b. HB 1102 Criminal Justice Matters (the JRAC bill) is passing with no problems. Primary goal is to expand local collaboration plans to include all criminal justice entities (judges, sheriff, PD/defense, and prosecutor).

Technology Adam reports from Karen’s submitted Tech report – it was suggested that the information we collect and maintain be placed on the website for back up purposes. The Tech Committee discussed and is on board with the idea. Discussion. Adam suggested that the information be placed in the Board Members only section but available to POPAI members upon request (i.e. generated reports, final decisions on awards, etc). Troy motions that the Board take this under advisement and discuss at the March meeting. Bob 2nd. All in favor, motions carries. Adam will follow-up with Karen on the logistics.

Old Business Linda said there were no updates on job descriptions. Indiana Pretrial Release Project – The Indiana pilot counties wishing to continue as Indiana pretrial pilot counties were to have advised with IJC by Jan. 8th of their intent to participate; 10 counties responded that they wish to continue as pilot counties. Next JRAC meeting is scheduled for February 19, 2016. The timeline for CC grant announcements will be mid to late April 2016. Veterans Court grants due December 2015 – recipients have not yet been announced. 2016-2017 CC grant applications and revised collaboration plans were due January 31, 2016.

Next Meeting Next in person meeting March 9, 2016 (weather permitting) at the South Indianapolis Probation office. Meeting adjourned at 11:45am