June 12, 2019

POPAI Board Meeting Minutes for 06/12/2019

Troy called the meetnig to order at 10:35 am.


  • Troy Hatfield, Vice-President
  • C.J. Miller, Treasurer
  • Cherie Wood, Secretary
  • Heather Malone, District 2 Rep
  • Sarah Lochner, District 3 Rep
  • Melanie Pitstick, District 5 Rep
  • Michael Coriell, District 7 Rep
  • Mignon Ware, District 8 Rep
  • Melonie Coan, PO Advisory Board Rep
  • Susan Rice, Training Coordinator
  • Linda Brady, Past President

Secretary's Report Troy asked if everyone had an opportunity to review the May Secretary’s Report. CJ moved to accept the May Secretary’s Report. Melanie seconded. All were in favor. Motion carried.

Treasurer's Report CJ has received all the information from the Management Institute. He emailed The Board the May Treasurer’s Report. As of May 31, 2019 the balance in checking was $59,260.05 and in savings $17,065.18. CJ talked to the account about our taxes and there was a slight increase for this year. Heather motioned to accept the Treasure’s Report. Melanie seconded. All were in favor. Motion carried. C.J. also provided The Board the updated 2019 budget.

Membership As of June 1, 2019: 992 total members, 917 POs, 21 Corporate, 54 Other.

Education Susan intends to send information on the fall conference today/tomorrow. She said the scheduling of the speakers is going well. Susan discussed the survey that was sent to the members and she did not receive the intended responses. Some board members stated they did not receive the email. Discussions followed regarding sending another email to the members and it was decided Susan will send an email to those who have attended the past 2 years. This should give us an estimate of how many people will be attending the fall conference. We discussed the expense/income for each conference and if we should raise the conference registration fee and/or the membership dues. CJ made a motion that we increase the fall conference registration by $25, regardless of a being a member, for 2019. Melanie seconded. A discussion followed. CJ amended his motion to include every registration, early bird/etc, will be increased by $25. Melanie seconded. A discussion followed if we should wait to increase the fees in 2020 or do so now. Mignon asked if we plan to increase the corporate membership rates. Susan suggested if we do so that we start such in 2020 because some members have already paid the dues for the year. All were in favor to the amended motion. Motion carried. The discussion for increasing the membership/corporate dues was tabled. Susan discussed the save the date email that she sent to the members. She had attached a meme at the end of the email and a member expressed some concern. Sarah made a motion for Adam to speak to the member about their concerns. Melanie seconded. All were in favor. Motion carried. Susan updated us on the potential dates for the Management Institute are: March 12-13, 19-20, 26-27. It was decided the best dates will be March 12 and 13. Susan will move forward with reserving those dates. She will also discuss with IOCS about a new chief training on March 11.

Chief's Executive Committee The next meeting will be at breakfast on Friday morning of the Fall Conference.

Juvenile Delinquency Alternative Initiative (JDAI) Update Troy said the new grants/contracts should be sent this month because they will start on July 1.

Probation Officer Advisory Board Update The next meeting will be in July. Sarah said they have started Phase 3 of the Incentives/Sanctions Pilot. Melanie said she sent the card to Mary Kay. We discussed the new probation officer exam and Melanie asked if anyone has feedback to please send to her. Melanie has offered to discuss that information at the next Advisory Board Meeting.

Election Intent to Run Forms are due by Sunday, July 7. Vice President – Completing 1st Elected Term Treasurer – Completing 1st Elected Term District 1 – Completing 2nd Elected Term District 3 – Completing 2nd Elected Term District 5 – Completing 1st Elected Term District 7 – Completing 1st Elected Term

Awards and Recognition Charlie Knepple Scholarship applications due by July 12.

Indiana Evidence Based Decision Making (EBDM) Initiative The next meeting will be June 17. Adam advised Troy it appears the direction is to have EBDM state wide.

Justice Reinvestment Advisory Council (JRAC) The next JRAC meeting is on June 14. The JRAC Members will be asked to report any discussions/concerns at the meetings. It was stated that CTP will most likely not be discussed this summer, but it is still on the agenda. It was suggested the Judges Association become involved with the CTP situation.

Legislation No report.

Technology Elections and Knepple Scholarship materials are online. Communication deadlines for the busy season are defined. Troy provided a list of population/probation officer members per county/per district across the state. A discussion followed changing the districts and/or having Marion County being a specific district. We agreed to readdress after we know the actual number of probation officers in each county/district. Since we must have any changes to the bylaws 60 days prior to the annual meeting, this will be tabled for 2020 changes. Troy suggested a survey monkey to the CPOs for the number of the officer in their department.

Old Business Melanie spoke to Bob about the Donation Fund. It was decided to table this discussion because we are not able to move forward at this time. Amicus Brief: Hendricks County filed the reply brief. Troy will continue to update us as more information is available. Sara emailed the board an email response regarding urine screens. Per Diane Mains email response, “The short answer is that a probationer has the right to the same sex staff for observing drug testing but does not have the right to the same gender staff for the same purpose. “ Melanie discussed the Static/Stable/Acute Training. She met with Angie Hensley to discuss. It has been approved and the training will be on September 24-25-26 with Dr. Robin Wilson. It will be for a maximum of 50 people. Angie will send the notification of the training.

New Business Heather discussed early release and how that is handled in her county. Troy discussed an email about liability coverage for probation officers and/or the board. Heather stated other boards she is involved with has covered for the board members. Troy will reach out to the attorneys involved with the Amicus Brief. It was also stated this should be discussed with IOCS as well. Everyone consented and meeting was adjourned.

Next Meeting Next meeting will be on Wednesday, July 10, 2019 @ 10:30 EDT at the Marion County Northeast Office, 2525 N. Shadeland Ave.