POPAI Board Meeting Minutes for 07/23/23
Lindsey called the meeting to order at 10:30 am.
Attending:
- Lindsey Villalpando, Vice-President
- Andria Geigle, Treasurer
- Cherie Wood, Secretary
- Jack Odle, District 2 Rep
- Mike Small, District 4 Rep
- Rebecca Schrock, District 5 Rep
- Albert Arnold, District 6 Rep
- Rupert Strawbridge, District 7 Rep
- Mignon Ware, District 8 Rep
- Jennifer Lampert, At-Large
- Adam McQueen, Past President
- Shannon Chambers, PO Advisory Board Rep
- Anthony Williams, Training Coordinator
- Karen Oeding, Membership and Website Administrator
- C.J. Miller
Secretary's Report
Lindsey asked if everyone had an opportunity to review the June Secretary’s Report. Becky moved to accept the June Secretary’s Report. Mignon seconded. All were in favor. Motion carried.
Treasurer's Report
Andria provided the June Treasurer’s Report. As of June,30 2023 the balance in checking was $87.307.21 and in savings $17,084.85. Mike motioned to accept the Treasurer’s Report. Cherie seconded. All were in favor. Motion carried.
Membership
As of July 5, 2023: 1179 Total Current; 1030 POs; 24 Corporate and 125 Other.
Donna McElroy was nominated for Lifetime Membership. Rupert made a motion to accept Donna McElroy as a Lifetime Member. Mike seconded. All were in favor. Motion carried.
25 year awards – Will require 21 of the 24 Yeti cups we currently have. Karen will prepare the 2024 25 Year awards list so a budget can be set for 2024 purchases.
Karen stated the last set of the 2023 Membership Invoices will be sent this month with the invitations to the fall conference. Membership verifications are up to date each week.
Education
IACCAC – Lindsey received an email regarding the summer assembly survey. The registration link and hotel information should be emailed soon. At this point, 39 POPAI Members stated they will attend on Wed.
Anthony – Conference app is ready. Anthony will prepare a one-page agenda document for members to provide. He discussed the break out sessions.
Karen and Anthony will continue to monitor the community board. As last year there will be early bird pricing.
Fall Conference. September 20-22 in French Lick. The registration will also explain the option for the 2023 conference gift. Option will be umbrella or cooler. Anthony can add a “c” or “u” to the name tags so we will know the item each member chose. Discussion followed regarding purchasing the items for resale. It was decided to wait at this time.
Lindsey – Discussed the POPAI Merchandise. The website will be available on Monday July 14 for members to order clothing/etc for pick up at the conference.
The Monday Morning Update will have the conference registration and the hotel reservation link.
Thursday Fun Night – Lindsey discussed options. Anthony will also discuss w/ our corporate members. We did not finalize what will be offered, but we do plan to have some activities available.
Probation Officer Advisory Board Update
Lindsey – Judge Dowling with Delaware County presented the Human Trafficking Tool on Incite. This is located under the risk assessment tool. There are 2 sections on the assessment. If any items in the first section is answered “yes” it will trigger a notice the DCS Hotline need to be called. Training is required before being able to administer. When Shannon has additional information about certification for the assessment, she will forward to Lindsey.
The Education committee is working with IOCS to update the PO Orientation and create a “Tips from the Field” presentation. It will entail a 30-minute presentation and a 30-minute Q/A. Next PO Orientation is October 2.
Next meeting Oct 10.
Election
Mike stated Albert Arnold submitted his interest in the District 6 Rep and Albert was in attendance today. Mike Small made a motion that we accept Albert Arnold as the District 6 Representative. Rupert seconded. All were in favor. Motion carried.
Mike has received one intent to run for each district. At this point, we do not have any contested races. The slate must be posted by August 22.
Vice President, Treasurer, District 1-3-5-7 and At Large Seat #1 will be on the slate.
Awards and Recognition
Karen will send the information regarding both awards in the Monday Morning Updates. The nomination form will be submitted to Cherie and Bob.
Justice Reinvestment Advisory Council (JRAC)
The next meeting is July 14. Lindsey and Adam will attend.
Technology
Karen shared the branding bids with the board, prior to the meeting. She discussed the specifics of each bid: advantages/options/etc. from each proposal.
Karen requested $2,300 for POPAI to utilize a company for branding purposes. The $1800 would be utilized in 2023 and the request for $500 to be placed in the 2024 budget. Lindsey stated Troy was in favor of POPAI utilizing someone for the branding services.
Andera motioned to follow Karen’s recommendation of paying $1800 for 2023 and to budget $500 in 2024 to utilize Kahlie Mae’s Branding Services. Becky seconded. All were in favor. Motion carried.
Karen stated the new email address for POPAI Treasurer is going well. She has created an email for the President, Vice President, and Secretary’s use as they see fit. Karen has set up automatic forwarding to the appropriate board member.
Calendar – full of information/upcoming events. Jobs page/2024 salary schedule release were the most visited pages in June.
Old Business
PO Salary Scale – Troy will have an updated proposal to discuss at the next meeting.
CJ – Reached out to the pretrial departments for additional information regarding certified probation officers, etc.
New Business
Quarterly letter draft – Lindsey asked if there are any updates to advise her today. Becky noticed one correction, which Lindsey will make. The quarterly report will be available soon to all members.
Next Meeting
The next meeting will be August 9 @ 10:30am at Hamilton County Department of Probation Services.