January 8, 2020

POPAI Board Meeting Minutes for 01/08/2020

Adam opened the meeting at 10:42 am.


  • Adam McQueen, President
  • Troy Hatfield, Vice-President
  • C.J. Miller, Treasurer
  • Cherie Wood, Secretary
  • Robert Schuster, District 1 Rep
  • Sarah Lochner, District 3 Rep
  • Lakisha Fisher, District 4 Rep
  • Melanie Pitstick, District 5 Rep
  • Michael Coriell, District 7 Rep
  • Mignon Ware, District 8 Rep
  • Linda Brady, Past President

Secretary's Report Adam asked if everyone had an opportunity to review the December Secretary’s Report. Melanie   made a motion to accept. Mignon seconded. All were in favor. Motion carried.

Treasurer's Report CJ provided the January Treasurer’s Report. As of December 31, 2019, the balance in checking was $17,072.18 and $64,994.82 in savings. Troy made a motion to accept and Cherie seconded. All were in favor. Motion carried. 2020 Budget Proposal = Troy provided the proposal with the information from 2017-2019. Troy and CJ previously discussed and adjusted prior to the meeting. A discussion followed. Melanie made a motion to approve the budget. Troy seconded. All were in favor. Motion carried.

Membership As of January 6, 2020, we had 1009 total members (933 probation officers, 21 corporate and 55 other) CJ discussed raising the cost of the conference. There is not any expense for the new chief orientation. A discussion followed. At this time, we decided to keep the current rate, but will readdress before the 2021 conference.

Education 2020 Management Institute = March 12 and 13, Drury Inn 2020 New CPO Orientation = March 11, IOCS 2020 Fall Conference = September 9, 10 and 11, French Lick

Chief's Executive Committee The last meeting was on December 20th.  Troy, Greg and Heather were in attendance. Discussion: Desire for IOCS to discuss updates on probation officer exam, update on SRS, etc. Someone to speak about social media in the workplace. A session on community corrections. Audits. Chief’s Round Table. Trends to watch out for in the future.

Juvenile Delinquency Alternative Initiative (JDAI) Update No update

Probation Officer Advisory Board Update The next meeting is scheduled on January 14, 2020. No updates.

Election Michael stated he and Karen have communicated and plan to meet next week about options for conducting electronic voting at the next election.

Awards and Recognition Bob stated Feb 24, 2020 will be the posting of the Charlie Knepple Award and March 23, 2020 will be the due date for the applications.

Justice Reinvestment Advisory Council (JRAC) JRAC = Last meeting was December 19. IOCS provided a brief update on the Pre Trial Report. Expansion of the JRAC Board was one of the main discussions. They had a special guest that discussed their prototype dashboard for jail data across the state (information separated by age, date of offense, type of crime, etc). Recovery Works update=FSSA has expended $65,291,175. Marion County has 14% enrolled and Vanderburgh County has 8% enrolled.

Legislation Adam stated the new session began on January 6, 2020. Glenna communicated with Adam about any bills that may be of interest to probation. Troy said the deadline for filing is tomorrow. HB 1075 is one that Kory had previously discussed. Troy discussed his initial list that he believes will be important to follow. Troy will send the full list to the board after the official list is available. If Karen places a legislation page on our website, this information would be available.

Technology Karen sent everyone the report prior to the meeting.

Old Business PPM and BY LAWS: Troy started the revisions on the by laws, but has not sent to the board. Sarah sent the final draft of the strategic plan to the members. CJ made a motion to accept the strategic plan and Cherie seconded. All were in favor. Motion carried. The first page, which will include the mission, vision and goals will be posted on the website. Adam and Michael will be reviewing the job descriptions for each board member. Adam stated we do not have a current contract for the event planner and membership coordinator. That will be reviewed as well. They plan to discuss at the February meeting. Troy asked for those on the by law committee to plan discuss after the February meeting. Troy will also discuss the workload/caseload information with Sarah and provide an update.   Juvenile Defense Strategic Plan Committee: Lakisha stated she does not have any updates. She has emailed her current contact, but does not have any additional information.   Old Business: Liability Coverage for probation officers = Adam has signed one document and is expecting another one to sign before it moves forward. Once the bill is received, he will forward to CJ.    

New Business We will discuss raising the membership, corporate dues at the next meeting. Lakisha is on the Commission for race and gender and fairness, through the IOCS. The first meeting was in Jan, but she was not able to attend. She will advise us of updates.

Next Meeting Will be on February 12 @ 10:30am.