December 11, 2019

POPAI Board Meeting Minutes for 12/11/2019

Adam called the conference call meeting to order at 9:32 a.m.


  • Adam McQueen, President
  • Troy Hatfield, Vice-President
  • C.J. Miller, Treasurer
  • Cherie Wood, Secretary
  • Robert Schuster, District 1 Rep
  • Heather Malone, District 2 Rep
  • Sarah Lochner, District 3 Rep
  • Lakisha Fisher, District 4 Rep
  • Melanie Pitstick, District 5 Rep
  • Andria Geigle, District 6 Rep
  • Michael Coriell, District 7 Rep
  • Mignon Ware, District 8 Rep
  • Linda Brady, Past President

Secretary's Report Adam asked if everyone had a chance to review the November Secretary’s Report. Heather made a motion to approve.   C.J. seconded. All were in favor, motion carried.

Treasurer's Report As of November 30, 2019 the balances were $60,333.82 in checking and $17,071.14 in savings. He also provided the updated budget report. He and Susan have communicated about upcoming deposits.  Susan’s invoice has not been submitted so it will be an upcoming payment. Cherie motioned to accept.   Bob seconded. All were in favor, motion carried.

Membership As of December 4, 2019 we have 1,009 total current members (933 POs, 21 Corporate, 55 other).

Education 2020 Management Institute: March 12-13, 2019 (Drury Inn) CPO Orientation – March 11, 2019 at IOCS 2020 POPAI Fall Conference – September 9-11, 2020 (French Lick)

Chief's Executive Committee Next meeting at Dutch Café, Peru, IN on December 20that 11:00 a.m. EST.

Juvenile Delinquency Alternative Initiative (JDAI) Update No report.

Probation Officer Advisory Board Update No report.  Next meeting is January 14, 2020.

Election Michael and Karen have communicated and hope to offer an electronic voting option before the next election. Michael will keep us posted.

Awards and Recognition Bob and Karen have discussed additional specifics for those who are nominated for an award. Bob plans to have the information to the board at the Management Institute Meeting.

Indiana Evidence Based Decision Making (EBDM) Initiative EBDM State Committee Report (Linda) – Next Meeting – December 13th

Justice Reinvestment Advisory Council (JRAC) JRAC Report (Adam) – Next Meeting – December 19th:  The JRAC Bail Reform and Pretrial Report has been submitted.

Legislation Glenna will be changing positions, but for the most part it will not affect her communication with POPAI.

Technology Karen sent the board a report prior to the meeting.

Old Business PPM and Bylaws Sarah sent the board the updated Strategic Plan/SWOT analysis. The board will review and discuss at the January meeting. Workload/caseload This will be discussed in January. Liability coverage for the probation officers. C.J. made a motion we obtain the Pillar Nonprofit Organization Directors and Officers Liability Coverage; with no additional add-on insurance at this time.  Michael seconded.  (This covers the board against allegations of wrongful acts and the cost is $994.00.) All were in favor. Motion carried. Discussion followed. The board agreed Adam will move forward with purchasing the policy. Adam believes he will need the 2020 budget, but will try to use the 2019. If additional information is needed, he will advise C.J.

New Business Troy, C.J., Adam and Sarah will be on the budget committee. Adam discussed a previous conversation about resetting passwords for the board members. If any board member does not recall their password, please contact Karen. Troy sent an email with the needed information/steps. Meeting adjourned.

Next Meeting Next meeting will be January 8, 2020 at the Marion County Probation Northeast Office. At this time, it will be in person.