April, 2018

POPAI Board Meeting Minutes for 04/12/2018

The meeting was called to order at 12:10 p.m.


  • Adam McQueen, President
  • Troy Hatfield, Vice-President
  • C.J. Miller, Treasurer
  • Robert Schuster, District 1 Rep
  • Steve Keele, District 2 Rep
  • Sarah Lochner, District 3 Rep
  • Lakisha Fisher, District 4 Rep
  • Melanie Pitstick, District 5 Rep
  • Andria Geigle, District 6 Rep
  • Michael Coriell, District 7 Rep
  • Cherie Wood, District 8 Rep
  • Melonie Coan, PO Advisory Board Rep
  • Greg Werich, Chief Exec Committee
  • Susan Rice, Training Coordinator
  • Kory George, JDAI Representative
  • Linda Brady, Past President

Secretary's Report The minutes from the March 2018 meeting were reviewed.  Michael Coriell made a motion to accept the minutes and Melanie Pitstick seconded.  Motion passed.

Treasurer's Report CJ Miller reported the checking account balance is $84,287.90 and the savings account balance is $17,051.21 as of March 31, 2018.  Sarah Lochner made a motion to accept the Treasurer's Report and Andria Geigle seconded the motion.  Motion passed. CJ also reported that the Association's taxes have been completed and submitted with no problems.

Membership Susan Rice reported as of April 5, 2018 our membership includes 957 total members.  There are 882 Probation Officer members, 20 Corporate members, and 55 other members. Since the last meeting we have new participation from Cass and Jefferson counties as well as one new corporate member.

Education Susan Rice reported that the Chief Probation Officer Orientation scheduled for April 11, 2018 had to be cancelled due to a problem with scheduling of speakers.  POPAI offered to pay for any member's costs that may have been incurred due to the last minute cancellation.  Susan will be setting up a conference call with all the potential speakers in order to set a new date and to confirm a set schedule.  A new date will be set in the near future.  There were just under 15 CPOs signed up to attend.  Discussion was held about the possibility of setting up a CPO regional mentoring program for new CPOs who would like to participate. The Management Institute and Chief Probation Officers Summit are occurring on April 12 and April 13.  A little over 100 were signed up for the Management Institute and about 60 for the CPO Summit. The POPAI Fall Conference will be held in French Lick on September 5, 6, and 7.  Because the Judicial Conference will be held at the same time in Indianapolis, the Indiana Office of Court Services will not be able to attend this year.  Anyone who have requests for breakout sessions should contact Susan Rice with ideas.

Chief's Executive Committee Greg Werich reported that the Chief's Executive Committee was unable to meet last January due to weather related issues.  At a future meeting, he would like to discuss the possibility of creating a CPO regional mentoring program for new CPOs.

Juvenile Delinquency Alternative Initiative (JDAI) Update Kory George reported that the JDAI Inter-site Conference is scheduled for May 23-24 in French Lick.  There will be 32 sites attending and three new counties who are interested in joining as a JDAI site. Kory reported there's a task force from the Children's Commission that is looking at a Think Trauma Tool Kit.  Department of Child Services is writing a grant to try to bring a Train the Trainer Training to Indiana to incorporate this Tool Kit in juvenile and child serving agencies across Indiana. There was no update on the Conditions of Confinement committee.

Probation Officer Advisory Board Update CJ Miller, Melanie Coan, and Sarah Lochner reported that the Probation Officers Advisory Board last met on April 10, 2018. The Education Committee is still working on the Justice Services Conference which is upcoming on May 9, 10, and 11.  Indiana Office of Court Services is working on issues that have come about now that registration is open.  Information about additional hotels was sent out to CPOs.  There are over 800 people signed up for the conference so far. The Supervision Committee is working on the Best Practices page of the IOCS website.  Apparently, there's a new website in the works at IOCS and this may create additional problems for the links embedded in the page for Best Practices.  The Committee is continuing their work with the hope that the issues will be worked out. Other updates were given on the status of the Pretrial Pilots (may have a few more counties join), Justice Reinvestment Advisory Council, etc.  It was also reported that Trial Court Technology has hired several new staff to help with the roll-out of the Supervised Release Case Management System (SRS).  For more information, contact Lisa Thompson at Court Technology.

Election No updates.

Awards and Recognition Bob Schuster reported that information about the Charlie Knepple scholarship has been posted on the POPAI website and emailed out to the membership.  The deadline to apply for the scholarship is April 16th.  Bob reported that he has had several people contact him regarding their interest.  After receiving the applications, the committee will meet to formulate a recommendation to the Board for the scholarship winner.  Cherie Wood and Michael Coriell were added to the Committee.

Indiana Evidence Based Decision Making (EBDM) Initiative The next meeting for the EBDM State Committee will be April 13th.  Linda Brady reported that they hope to receive information about further National Institute of Corrections technical assistance for the coming year.

Justice Reinvestment Advisory Council (JRAC) Adam McQueen reported the next meeting of JRAC will be on April 13th where they hope to receive information about the recommendations for 1006 funding by the Department of Correction and the possibility of a pilot program to allow misdemeanants access to Recovery Works funding.  There was discussion about the maximum salary allowed in the 1006 grants.

Legislation The legislative session is over for 2018 until the special session is called.  There was only one update given about a last minute addition to a bill that now allows counties to enact an additional income tax to build and/or operate a correctional facility (HEA 1263).

Technology Karen Oeding emailed her technology report to the Board prior to meeting indicating routine maintenance and other updates for the previous month.  No major concerns or issues reported.

Old Business Bylaws Committee - The Bylaws committee discussed proposed changes to the Bylaws for this year.  It was requested that the Board not vote on the changes until the next meeting, but to evaluate the changes for additional discussion next time.  CJ Miller brought up the fact that due to all the issues related with changing the Secretary and Treasurers offices, that we may want to consider extending the terms of these offices.  The committee will continue to work on the policy and procedure manual.  Adam McQueen presented ideas regarding a proposed strategic plan for the Association.  Further discussion will continue. Outcome Study (Workload Measures) Committee - Troy Hatfield and Sarah Lochner reported that there is movement on this project.  The Department of Correction, Indiana Office of Court Services, Indiana Association of Community Corrections Act Counties, and POPAI are all at the table discussing possibilities for this study.  We've been given advice from Dr. Brad Ray from IUPUI about the ideas that have been ut forth thus far.  The next meeting for the group is on April 17th.  

New Business No new business presented.

Next Meeting The next meeting will be held on Wednesday, May 9, 2018 during lunch at the Justice Services Conference in Indianapolis.