April 11, 2019

POPAI Board Meeting Minutes for 04/11/2019

Adam called the meeting to order at 11:14 a.m.


  • Adam McQueen, President
  • Troy Hatfield, Vice-President
  • C.J. Miller, Treasurer
  • Cherie Wood, Secretary
  • Robert Schuster, District 1 Rep
  • Heather Malone, District 2 Rep
  • Sarah Lochner, District 3 Rep
  • Melanie Pitstick, District 5 Rep
  • Andria Geigle, District 6 Rep
  • Michael Coriell, District 7 Rep
  • Mignon Ware, District 8 Rep
  • Greg Werich, Chief Exec Committee
  • Susan Rice, Training Coordinator
  • Kory George, JDAI Representative
  • Linda Brady, Past President

Secretary's Report Adam asked if everyone had an opportunity to review the February Secretary’s Report. C.J. moved to accept the February Secretary’s Report. Melanie seconded. All were in favor. Motion carried. (We did not have a meeting in March.)

Treasurer's Report C.J. emailed The Board the March Treasurer’s Report. As of March 31, 2019 the balance in checking was $67,117.29 and in savings $17,063.12. Melanie motioned to accept the Treasure’s Report. Michael seconded. All were in favor. Motion carried. C.J. also provided The Board the updated 2019 budget.

Membership No report

Education Susan is working on the fall conference and the save the date will be sent next week. Room reservations can be made now. Mignon asked if treatment court case managers are allowed to attend the fall conference and Susan stated they can register as an associate member. Those who toured Belterra Casino Resort discussed the property and available activities in the area. We have a contract with French Lick for 2019 and 2020. Additional discussion is tabled. Adam stated we will continue to work on our strategic plan so we can add value to our membership. We briefly discussed having a quarterly report stating what our board is working on, etc.

Chief's Executive Committee Greg stated they met in January. They are working on a project for smaller meetings over lunch. Adam stated we will continue to move forward with discussions between POPAI and IOCS Leadership.

Juvenile Delinquency Alternative Initiative (JDAI) Update Cory stated: All six state workgroups will meet this week: • Data • Admissions and Screening • Conditions of Confinement • Race, Equity and Inclusion • Alternatives to Detention • Case Processing All workgroups have full agendas and focus on aggregate data, best practice recommendations, and working through common themes that bubble up from local sites. JDAI is state led. Implicit Bias Institute: Cohort 3 sites meet next week for their second in-person session. Participants will learn how to conduct racial impact analysis so that local policies and practices can be evaluated using this method. REI Lead County Project: Five delegates from each of the nine counties participating will have an opportunity to hear from the People’s Institute for Survival and Beyond for a session on The History of Race. This is an expanded focus of the section in the two-day Undoing Racism Workshop that helps participants understand the creation of a race-based culture. Delegates from each of the nine participating counties will have an opportunity to participate in a workshop focusing on history of youth justice and community engagement. The workshop is presented by the W. Haywood Burns Institute. The Institute will be doing a short presentation for the Commission on Improving the Status of Children in Indiana on May 8th and the workshop for the REI Lead County project sites will be on May 9th. JDAI State Steering Committee Meeting – May 10th Mark Carey will be presenting on Evidence-Based Practices and Effective Intervention.

Probation Officer Advisory Board Update Sarah stated the recent new probation officer academy had 75 officers. IOCS has the speakers for the conference in August. The new PO exam is starting this month. If an officer fails the test, they are given another opportunity to retake the test. The dates for the 2020 IOCS Conference is April 27-29. The dates are scheduled, but not confirmed at this time. Hot Topics Committee is beginning to work on provisions to the quarterly report (discussing what information is relevant and what isn’t). Supervision Committee is reviewing the supplemental assessment. They hope to put the assessment, with a full description, on the website. The new chief probation officer orientation will not be scheduled each year. IOCS has posted a new position for a probation officer trainer. IOCS is working on a pre trial certification process. The Supreme Court would like the process implemented and it would be conducted on a voluntary basis. The initial process, draft of rules should be sent to the pilot counties in May. Then, mock evaluations will be conducted. The goal is the draft will be sent to the board of directors in September for approval. Another pretrial training may be offered in the fall. The 2020 salary has been posted on the website (2.2% raise). There are grants available for family recovery courts, pretrial and problem solving courts. The IRAS sample data is being compiled from the recent study. Sarah stated she is unsure how/to whom the data will be shared. Turran Blazier will be the IOCS person involved with the advisory board.

Election Adam and Andria stated Karen has organized the information on the website.

Awards and Recognition Bob stated the committee has discussed the scoring guide and will be meeting at the end of training today. The committee will have an updated guide to the board by the next meeting.

Justice Reinvestment Advisory Council (JRAC) Adam stated DOC will be changing the budget to a calendar year and there will be an opportunity for amendments on grants. For the future meetings, each agency will report out on points of interest to their specific organization. DOC is trying to move toward a different audit tool, which was developed by University of Cin. The Pre Trial Program by 2020 is a “should” not a “shall”. Additional funds to assist with the program are not available.

Legislation We have been receiving updates from the POPAI Lobbyist. Adam stated this legislative session has been more quiet than normal, from the probation stand point. Legislative has passed for a community correction director to make the decision about deprivation of good time credit. A public hearing is scheduled on Monday regarding this. There is pending legislation on using a capital fund to pay for home detention and for regional jails.

Technology No report due to time issues. Karen states all is on schedule.

Old Business No report due to time issues.

New Business No report due to time issues.

Next Meeting The next meeting will be Wednesday, May 8, 2019 @ 10:30 at Marion County Probation Northeast Office. Meeting adjourned.