October 9, 2019

POPAI Board Meeting Minutes for 10/09/19

Adam called the meeting to order at 10:37a.m.


  • Adam McQueen, President
  • Troy Hatfield, Vice-President
  • C.J. Miller, Treasurer
  • Cherie Wood, Secretary
  • Heather Malone, District 2 Rep
  • Sarah Lochner, District 3 Rep
  • Lakisha Fisher, District 4 Rep
  • Melanie Pitstick, District 5 Rep
  • Andria Geigle, District 6 Rep
  • Mignon Ware, District 8 Rep
  • Melonie Coan, PO Advisory Board Rep
  • Susan Rice, Training Coordinator
  • Linda Brady, Past President

Secretary's Report Adam asked if everyone had a chance to review the September Secretary’s Report. Heather made a motion to approve. Mignon seconded. All were in favor, motion carried.

Treasurer's Report CJ stated he has received the deposits and expenses from the POPAI Conference. As of September 30, 2019 the balances were $52,635.77 in checking and $17,069.17. Susan said there are a few deposits and bills that she will send to CJ, but the majority of expenses/deposits have been submitted. Cherie motioned to accept. Heather seconded. All were in favor, motion carried.

Membership Susan stated we gained a few members with the conference. Otherwise, the numbers stayed consistent.

Education Susan stated she sent a summary of the evaluations from the conference. She said everyone really liked the lunch and it didn’t seem to be an issue that snacks were not offered. She did not receive any terrible comments. The dates for 2020 POPAI Conference will be 9-9, 10 and 11. Susan would like to schedule the dates for the 2021 and 2022 conference and the board agreed for her to move forward with such. A discussion followed regarding activities at the conference and addressing those in the future (perhaps a ticket for entry to those events). Sarah motioned for Susan to send a bill to the counties who had unregistered staff at the conference. Heather seconded. All were in favor, motion carried. March 11, 2020 will be a new Chief Probation Officer Orientation. Susan stated we discussed topics at the Chief Executive Committee Breakfast

Chief's Executive Committee Troy stated most of the discussion pertained to the topics for the conference.

Juvenile Delinquency Alternative Initiative (JDAI) Update

  • Coordinators’ Conference held September 25-26 at Oakwood Resort; workshops included:
    • Building the Indiana JDAI Team
    • Engaging Law Enforcement in JDAI
    • Table Talks – learning from each other
    • Launch of Indiana sub-space on JDAIconnect
    • Data Walks
    • The Race to Equity
    • Fun with Funding
    • School Justice (Mental Health) Partnerships
    • Self-Care
  • Prepping for JDAI National Conference in Seattle next week
    • Delegation of 35 will be attending
    • Indiana is represented in four workshops and two Table Talks
  • Implicit Bias Institute – Last session for current cohort will be held 10/24; focus is on review of Equity Impact Assessments and Implicit Bias Trainings that have been held locally with planning for sustainability of these activities

Probation Officer Advisory Board Update Heather stated they met yesterday. April 27-29 will be the 2020 IOCS Conference. Their numbers were consistent between 2018 and 2019 conference.Hot Topics is looking at the quarterly reports. Supervision completed the supplement assessment and has submitted to Mary Kay for approval. The Children’s Commission Report is now posted on the website. IN.gov/children Pretrial certification are publicly posted for comment for one month. Sarah stated they will try to add a Pretrial Track at the IOCS Conference. On demand trainings will be offered on the website. Incentives/Sanctions – technical support is offered. New sex offender rules have been updated on the website and was sent to the chiefs. Jenny and Angie will be presenting at the APPA Conference in New Orleans.

Election Susan asked if we were discussing voting by computer, instead of at the conference. Troy stated we will discuss this during the bylaw changes.

Awards and Recognition No report.

Indiana Evidence Based Decision Making (EBDM) Initiative Linda stated the next meeting will be October 18.

Justice Reinvestment Advisory Council (JRAC) The last meeting was September 27. The majority of the discussion was about clarifying language and expanding JRAC. The recommendation was to grow JRAC’s Committee from 10 to 17. There was a request for the counties who are in the process and/or discussion of building a new jail, to provide information about the resources that are lacking in the facility and/or the county in which the supervision is occurring. The funding of JRAC was also a topic discussed. DOC has reopened the grants so the 5% cost of living can be added (only in the 100 series). Once added, it will need approval before resubmitted. The 2020 evaluation will be different than in the previous years. A discussion regarding evaluating the IRAS and other assessments to determine recidivism rates for all clients.

Legislation Troy prepared a presentation for the Correction and Criminal Code Meeting on September 18. The collaboration among agencies was well received. (An article referenced at the 10/8 meeting: https://www.vera.org/in-our-backyards-stories/crisis-at-the-crossroads-of-america) Linda stated the 3rd criminal code meeting was yesterday. The meeting focused on the preliminary draft of bills that are being presented. (see Lindas emails) On October 22 they will vote on the drafts. There was a discussion of the Jail Overcrowding Task Force. The Task Force has Minutes and other materials on their website HERE.  https://www.in.gov/judiciary/iocs/3874.htm   There is a YouTube video of the September 30th Task Force meeting in French Lick. https://www.youtube.com/watch?v=l8L055ylhcM&feature=youtu.be Next meetings of Task Force: October 30, 2019, 1:00 p.m. to 4:00 p.m., Ivy Tech Community College – Auditorium, .  Valparaiso, IN.  Then November 6, 2019, Time & Location TBD. Anyone wishing to submit comments...the Task Force will take public written comments until 3:00 p.m. on Friday, November 8Submit your comments online.

Technology Karen sent the board a report prior to the meeting.

Old Business PPM and Bylaws: The members will meet today after the board meeting. CJ suggested adding 3 more board members who would be an at large southern, central and northern representative. Workload/caseload: Sarah stated she spoke to Angie yesterday. Sarah will forward information to the board members regarding the workload/caseload. We have suggested to resume the discussion as of January 2020. Juvenile Defense Strategic Plan: Lakisha stated no report. Old business: No updates at this time on the donation fund. Susan will discuss with John. Liability coverage for probation officers – CJ asked about the cost for the coverage for the board as an entity. Adam previously reached out to an insurance agency to check on the cost of the coverage. Adam will find out more information as to what the money would cover and/or the cost for the board members only. Credit card processing – We discussed the different options and the cost of such. Melanie P made a motion to purchase a square terminal and increase the cost of the merchandise to offset the cost of the processing. CJ discussed. Melanie amended the motion to state purchase a square terminal and charge a convenience fee for those that are purchased by credit card. Merchandise purchased by cash, will not have the convenience fee assessed. Sarah seconded. All were in favor, motion carried. Susan will purchase the terminal and will have merchandise at the Chiefs Summit.

New Business APPA Winter Institute – The board members who are interested in attending gave CJ their name. CJ will check with the 2 members who were not in attendance and then draw the name. We discussed the 2020 Board Meeting Calendar. We will cancel the April and May meeting and meet at the IOCS Meeting. We will meet on Monday, April 27 at the IOCS Meeting. The November meeting will be on 11/12 instead of 11/11. Committee Assignments: JDAI-Kory George CEC- Greg Werich (Susan, Troy and Sarah) A and R-Bob Schuster (Andria, Michael, CJ and Cherie) Membership-Michael (Susan, Andria and Melanie) Education – Cherie (Susan, CJ, Sarah, Lakisha and Mignon) Election – Michael (Bob, Sarah and Melanie) Legislation – Adam (Greg, Melanie, Heather, Sarah, CJ, Linda, Troy and Michael) Technology – Adam (Troy, Cherie, Susan and Linda) POAB – Heather Meeting adjourned.

Next Meeting November 13, 2019 Marion County Probation Office