POPAI Board Meeting Minutes for 12/14/2022
Troy called the zoom meeting to order at 9:30 am.
Attending:
- Troy Hatfield, President
- Susan Bentley, Vice-President
- Andria Geigle, Treasurer
- Cherie Wood, Secretary
- Robert Schuster, District 1 Rep
- Jack Odle, District 2 Rep
- Dustin DeLong, District 3 Rep
- Mike Small, District 4 Rep
- Rebecca Schrock, District 5 Rep
- Lindsey Villalpando, District 6 Rep
- Rupert Strawbridge, District 7 Rep
- Mignon Ware, District 8 Rep
- Heather Malone, At-Large
- Jennifer Lampert, At-Large
- Adam McQueen, Past President
- Greg Werich, Chief Exec Committee
- Anthony Williams, Training Coordinator
- Karen Oeding, Membership and Website Administrator
Secretary's Report
Troy asked if everyone had an opportunity to review the November Secretary’s Report. Bob moved to accept the November Secretary’s Report. Mignon seconded. All were in favor. Motion carried.
Treasurer's Report
Andria provided the November Treasurer’s Report. As November 30, 2022 the balance in checking was $98,285.42 and in savings $17,083.85. Cherie motioned to accept the Treasurer’s Report. Becky seconded. All were in favor. Motion carried.
Andria has reviewed the documents and the discrepancy with Quicken software. She has discussed the discrepancy with the accountant. The accountant provided information regarding QuickBooks, transfer of the information, monthly maintenance, etc. Discussion followed.
Mike made a motion for POPAI to change to QuickBooks ($34 a month and $100 set up fee), have Mr. Emshwiller’s Firm convert the current data and assist with training/questions as needed. Lindsey seconded. All were in favor. Motion carried.
The budget committee met last week and prepared the 2023 proposed budget. Troy explained the proposal and a discussion followed on a few of the line items. Adjustments were made to add the charges with accounting firm for QuickBooks, update the cost of our lobbyist contract and update the potential income based on the increase in the membership dues.
Bob made a motion to accept the updated 2023 Budget. Andria seconded. All were in favor and motion carried.
Membership
As of December 6, 2022 we have 1,116 Total Current members consisting of 971 POs, 30 Corporate, 100 Associate Members (Community Corrections and Support), and 15 Life, Emeritus, or Honorary.
Our 2023 invoices are prepared and being distributed now.
Save the date for all our conferences have been communicated to all members.
Education
Anthony stated the 2023 Management Institute has been confirmed for March 29-31 at Drury Inn. The session for Thur and Friday will be applicable to all supervisors. The speakers will be present at the Chief’s Executive Committee Meeting. He will be sharing the link for the hotel reservation information soon.
The new chief’s training will be on March 29 and has been confirmed with IOCS.
2023 Fall Conference – Confirmed for Sept 20-22. The contract has not been signed/submitted.
IACCAC proposed partnership- Troy is continuing to discuss and should have a meeting in January regarding a future training.
Chief's Executive Committee
Johnson County will host the CEC Meeting on January 20, 2023
Probation Officer Advisory Board Update
Lindsey stated:
POAB is continuing to work on changes to the PSI by standardizing it with drop downs. The next step is taking the proposed changes to Jenny Bauer then to Trial Court Technology.
POAB is working on combining Intrastate Transfer forms and updating the new PO orientation videos.
Next meeting is January 10 at 1pm.
Justice Reinvestment Advisory Council (JRAC)
Susan attended the Nov 18 meeting and stated: Mary Kay discussed the IACAC suggestion for the local JRAC Chairs to meet. She will ask for clarification.
Senator Crider – Behavioral Commission Report – Discussed funding needed for research in future mental health legislation (standards/practices).
2023 Meetings determined – next meeting January 27
Adam asked about the home detention report that will be required as of January 1, 2023. Discussion followed.
Legislation
Troy discussed the proposed lobbyist contract for 2023-2024. Andria made a motion that we accept the proposed 2023-2024 lobbyist contract, as written. Susan seconded. All were in favor. Motion carried.
Technology
Karen has been participating in learning experiences related to improving hiring and retention. A discussion followed regarding what she learned and the potential future training opportunities.
Susan moved to approve the promotion of TechPoint Mission 41k to offer free training for department job posts. Jack seconded. All were in favor and motion carried.
We will create an article and web page to introduce the program and identify cohort dates. Karen will give Anthony all the information to connect with Natalie Wenzler to present at Fall Conference and if time allows Management Institute.
The website reflects accurate dates for 2023 POPAI Conferences and clarification of membership ownership.
Karen is continuing workflow documentation to preserve and improve access to POPAI Membership and Website work.
Old Business
Salary scale – Troy received an email from Judge Muehlhausen. The Board of Directors has assigned the task to the Probation Committee to review the salary schedule. Troy will continue to update us as he receives information.
Jail Management System Workgroup – Adam and Mike discussed the system. There will not be any fee associated with this system and the information will be accessible for those who are involved. They are unsure when the system will be available for everyone.
Quarterly letter – Troy provided the letter for review. There were no updates and the letter will be sent soon.
New Business
Detention bed contracting with counties – Terrie Decker contacted Troy regarding preparing an updated list of the current detention facilities who will provide contracts with counties. She requested if an email could be sent to the Juvenile Chiefs. Discussion followed. Troy will respond with information for the location of the CPO email addresses.
Next Meeting
The next meeting will be on Wednesday, January 11, 2023 @ 10:30am.