Call to Order:

Eric Zimmerman opened the meeting at 10:00 a.m.

Attending:

Secretary’s Report:

Bill moved to accept the August minutes. Tim seconded, all were in favor. Motion carried.

Treasurer’s Report:

Madonna passed out the Treasurer's Report. Madonna asked that all Board Members look at the report and tell her any changes that the Board would like to see to the report. Discussion followed. The monthly report reflects the balance of the checking account as $9,805.00 and savings as $38,334.16. Total assets at this time are $48,419.15. Laird moved to accept the Treasurer's Report. Tim seconded, all were in favor. Motion carried.

Membership:

Lori reports that some of the 10 and 15 year awards were not handed out at the POPAI Annual Conference. Those will be provided to the District Representatives for distribution. She reports that some changes have been made to the renewal letter. The renewal is now an invoice so counties can submit the form for payment. Lori reports that more than half of the active POPAI members are receiving their monthly minutes via email. She requests that the District Representatives get quarterly staff, address, telephone, and email updates from the departments in their districts. Lori will request that Matt put an "update" section on the website where members can go to make address, telephone and email changes. If any county has had recent changes please contact Lori at llwhite@indygov.org or 317.327.3056.

Education:

Susan reports on the POPAI Annual Conference. She states that the comments from membership were good overall. The final numbers are not in, but a final report should be completed next month. A Training and Conference Planner is being sought to plan and execute various training and education sessions and conferences for POPAI members. If you or someone you know is interested in applying for this position please send resume and compensation requirements to: Search Committee - Training and Conference Planner, POPAI, P.O. Box 44148, Indianapolis, Indiana, 46244, or visit our website at www.gopopai.org. All applications are to be received no later than October 1, 2003.

Awards and Recognition:

Laird verified that Terri Bodine has enrolled in school and the check should be sent to her as she has already paid the school for her tuition.

Corporate Membership:

Susan reports that Rite of Passage renewed their corporate membership and that Camelot Care Center is a new member.

Legislation:

Eric reports that the Legislative Session begins in October. Discussion followed. POPAI will stay informed of any issues that may be addressed that the organization would want to take a stand on. Tim brought in a letter from two former employees of the Allen County Juvenile Probation Department with >20 years of probation experience and Masters Degrees whose jobs were recently eliminated. They feel their positions were eliminated due to the increase in salary that they were to receive beginning in 2004. Discussion followed.

Election:

No report.

Technology:

Bill reports that our website recently changed host sites. Eric appoints Lori, Jennifer, Linda and Bill to the Technology Committee. Bill is appointed to chair the committee.

Merchandise:

All merchandise was sold at the annual conference (excluding a few mugs). POPAI merchandise will be available through a vendor in the near future via the POPAI website. Lori will finalize the agreement and get it in writing from the vendor for approval by the Board.

Old Business:

Eric reports that he spoke with Greg Werich regarding the appointment as the head of the Chief's Executive Committee. Eric hopes to have a report next month.

New Business:

Eric has a new contract for the Membership Services Coordinator, Lori White. Lori discusses a few items regarding her position. She would like to see Student Memberships included under the contributing level to increase membership in POPAI. Susan motions that student membership dues (as a contributing member) should be charged $15.00 per year. Laird seconds, all in favor. Motion carried. Lori also reports that due to the large number of printing that she does that she needs to purchase a laser printer. Susan motions to purchase a laser printer (up to $500.00). Laird seconds, all in favor. Motion carried. The Board discusses Lori's performance as Membership Services Coordinator. Board agrees that Lori has done a good job and would like to renew her contract. Lori has not received a raise since beginning in her position or a bonus in two years. Bill motions to increase Lori's yearly salary to $6,000.00. Madonna seconds, all in favor. Motion carried. Eric reports that he received a letter regarding PERF. The letter reports that only three counties in Indiana are not PERF employees and are requesting POPAI's assistance on this issue. Discussion follows. The Board agrees that POPAI cannot take a stand on this issue because it is a local issue, not a Legislative issue. Eric reports that POPAI needs to be the leader in implementing LSIR as the statewide assessment tool.

Susan moves to close the meeting. Tim seconds, all in favor. Motion carried.

Next meeting will be held on Wednesday, October 8, 2003, at 11 a.m. at the City-County Building, in Indianapolis, IN.