Call to Order:

Eric Zimmerman opened the meeting at 11 a.m.

Attending:

Secretary’s Report:

Allison motioned to accept July's minutes. Tim seconded, all were in favor. Motion carried.

Treasurer’s Report:

Lori passed out the Treasurer's Report in Greg's absence. The report reflects the balance of the checking account as $2,196.61 and savings as $15,710.28. Greg made note on the report that a 2003 Budget is needed. Discussion followed. Discussion was tabled until next month. Greg also noted that approval was needed to pay the APPA Affiliate Dues for next year. Discussion followed. Bill moved to grant authority to pay the dues. Tim seconded, all were in favor. Motion carried.

Membership:

Lori inquired about what she should do with the 10 year certificates and 15 year plaques that have not yet been distributed. Eric suggested that the certificates should be mailed and the plaques can be given to district representatives for distribution. Lori reports that the reminder letters that are sent out are helpful in receiving dues prior to a lapse in membership.

Education:

Tim reports that there is not a final financial total from the annual conference, but hopes to have the final report by October. He reports that once all fees have been paid he will provide an itemized report. Tim also noted the evaluations from the conference were positive overall with only the location noted as having some shortcomings. Discussion followed. An additional door prize was received from Belterra Casino. Discussion followed regarding what to do with the prize. Laird moves to draw from the names of the conference attendees. Melody seconded, all were in favor. Motion carried. Mike Small was drawn as the winner. Eric initiated discussion regarding the location of next year's conference. Discussion followed. Melody motioned for moving the 2003 conference to French Lick. Susan seconded, all were in favor. Motion carried. Discussion followed regarding who will coordinate next year's conference. Discussion was tabled until next month. Allison moved to look into reserving Pokagon for the 2004 conference in order to reserve all of the rooms. Bill seconded, all were in favor. Tim moved to amend the motion to show that a maximum deposit of $200.00 be used to reserve Pokagon. Allison added that this should be with the understanding that we have the discretion to change location. Susan seconded, all were in favor. Motion carried.

Awards and Recognition:

No report.

Corporate Membership:

No report.

Legislation:

Eric reports the Board of Judges, at the recommendation of the Probation Committee, passed the 2004 Salary Schedule (as proposed) on September 10, 2002 by a vote of 18-4. Discussion followed. Eric calls members to present ideas for funding sources to their district representatives. Tim asked Eric to form an adhoc Committee in the next month or two. Eric will take the suggestion under advisement. Eric will draft a letter to send to the Judges for their support in passing the salary schedule.

Election:

Eric reports that due to there not being any nominees for the District 8 Representative seat, the floor was opened for nominations at the business meeting. None were nominated so names will be brought to the October meeting for vote. Anyone from District 8 interested in this position should contact Eric directly at 260-449-7195.

Technology:

Bill reports that all of the archived minutes have been scanned. Eric appointed a new technology committee including Bill, Allison, Lori and Greg. Eric charges the technology committee to make a decision on how meeting minutes can be made available to all POPAI members via e-mail. By providing the minutes electronically, printing and postage costs can be reduced in order to pay for the costs of enhancing the website. The technology committee should also make the decision on someone to recreate (if necessary) and maintain the POPAI website.

Merchandise:

Melody reports that the merchandise is almost gone and that she will do a physical inventory of all that remains. The new vendor that will be utilized for all merchandise orders will give POPAI 10% of the gross sales. All members will be provided access to the catalog.

Old Business:

Lori reports that her contract is up in September. Eric states that the new contract will be completed before the end of the month.

New Business:

Greg sent a letter to inquire in POPAI's interest in hosting an NIC Training in February 2003. Discussion followed. Discussion tabled until next month. Melody reports that a Summer Study Committee has been formed to study the Interstate Compact. Discussion followed. Melody will attend meetings and report her findings. The next meeting will be Wednesday, October 9, 2002. Allison moved to close the meeting. Melody seconded, all were in favor.