October 13, 2004
Call to Order:
Eric opened the meeting at 11:20 a.m.
Attending:
| Name | Position | Present | Absent |
| Eric Zimmerman | President | x | |
| Richard Pfifer | Vice President | x | |
| Jennifer Outlaw | Secretary | x | |
| Madonna Roach | Treasurer | x | |
| Lori White | Membership | x | |
| William Wakeland | District 1 | x | |
| Tim McAlhany | District 2 | x | |
| Don Travis | District 3 | x | |
| Katherine Holtzleiter | District 4 | x | |
| Rebecca Schrock | District 5 | x | |
| Laird Thompson | District 6 | x | |
| Linda Brady | District 7 | x | |
| CherieWood | District 8 | x | |
| Diane Weiss-Bradley | Prob. Adv. Board | x | |
| Susan Rice | Trg./Conf. Planner | x |
Secretary’s Report:
Bill moved to accept the September minutes. Cherie seconded, all were in favor. Motion carried.
Treasurer’s Report:
Madonna provided copies of the Treasurer's Report. The report reflects the balance of the checking account as $19,261.40 and savings as $22,464.03. Total assets at this time are $42,410.40. No transactions have taken place since the last meeting. Bill needs to be reimbursed for a Technology Fee. Susan is submitting checks from the conference today. Most of the conference fees have not yet been paid. Becky moved to accept the Treasurer's Report. Bill seconded, all were in favor. Motion carried.
Membership:
Lori reports that Matt will be posting the 10 & 15 year member names on the website. District Representatives will be sending out the 10 & 15 year certificates and 15 year plaques. Lori asks if the Board would be interested in changing what we send out to new members. She passed around a picture of an engraved keychain as an example. We still have a couple of boxes of binders left, so a decision does not have to be made immediately. Discussion tabled.
Education:
Susan provides copy of a partial expense report from the Fall Conference. She notes that it is a partial report due to the Keynote Speaker's expenses not being complete. There were 185 paid attendees - including 20 corporate. Susan will be sending out evaulation forms to all attendees in the near future. She reports that she is beginning her search for a Keynote Speaker for next year's conference. Discussion followed regarding break out sessions for support staff at next year's conference. She is also working with IACAC regarding joint training.
Awards and Recognition:
No report.
Corporate Membership:
Susan reports that we have three (3) new corporate members as a result of the conference. Links will be placed on the website.
Legislation:
Probation Minimum Salary Guidelines for 2005 were modified to clarify some of the directions for implementation. POPAI continues to monitor several study committees.
Election:
Danyel is welcomed by the Board. We are pleased to have you on the Board, Danyel!
Technology:
The Technology Committee met today (Bill, Lori, Linda, Jennifer & Matt). Since removing the "members only" section of the website, the number of visitors has been higher than ever. Last month, the website had 1,453 visits. A few changes will be made to the website in the near future including: addition of a news group list, articles will be updated weekly with articles submitted by the District Representatives, and Probation Officers will have an opportunity to submit their funniest probation related stories and/or quotes. Danyel provided a news article to Bill to be added to the website.
Chief’s Executive Committee:
No report.
Old Business:
Eric reports that Lori's contract is up. Discussion followed regarding if the Board would like to renew her contract. The Board unanimously agreed that they would like to continue with her services. Linda motions to renew her contract for one year at her current salary of $6,000.00 annually and to give Lori a bonus in the amount of one (1) month's salary ($500.00) when she signs her new contract. Madonna seconds, all were in favor. Motion carried. It is noted that due to the organization's financial status that we are fiscally able to give this bonus.
New Business:
Eric appoints Jennifer to work with Printing Partners to have greeting cards designed and printed with the POPAI logo.
POPAI extends their condolences to the family, friends and co-workers of John Mueller. John R. Mueller, 62, of Evansville, passed away on Tuesday, October 5, 2004, at his residence. John retired as a probation officer with the Vanderburgh County Circuit Court. He was well known in the Southern Indiana District and very loved by his co-workers. He had a great personality and a sharp mind. He was a veteran of the United States Army.
Becky moved to close the meeting. Madonna seconded, all were in favor. Motion carried.
The next meeting will be held on Wednesday, November 10, 2004, @ 11 a.m. at the City-County Building in Indianapolis, IN.