Call to Order:

Eric Zimmerman opened the meeting at 11 a.m.

Attending:

Secretary’s Report:

Allison moved to accept September's minutes. Bill seconded, all were in favor. Motion carried..

Treasurer’s Report:

Greg passed out the Treasurer's Report. The report reflects the balance of the checking account as $4,314.41 and savings as $15,727.81. Total assets at this time are $20,042.22. Greg noted that the report does not reflect an adjustment for merchandise and that most of the fees from the conference have been paid. Tim moved to accept the Treasurer's Report. Mike seconded, all were in favor. Motion carried.

Membership:

Tim provided Lori all final registrations from the conference. Several people who thought they were members were not. Lori has finished sending invoices to all of these members, so we should have an influx of membership. Lori stated that she sends out reminder letters for dues and then six months later sends a final reminder. She notes that the reminders are helpful. All 10 year certificates have been mailed, but a few 15 year plaques have not been distributed. Lori will mail all remaining plaques.

Education:

Tim passed out a report outlining the financial totals from the conference. There is about $1,600.00 outstanding at this time. The report reflects that the 2002 Conference generated $4,460.37. If all outstanding balances are paid, the 2002 conference will have generated more than $6,000.00 in income. Tim reports that Potawatomi Inn can commit all rooms for the 2004 conference on September 21, 22, and 23, 2004, for a $200.00 deposit. Bill moved to accept having the 2004 Conference at Potawatomi Inn. Susan seconded, all were in favor. Motion carried. Tim added that no conference chair has been announced for the 2003 or 2004 Conferences. Susan reports that she talked to French Lick regarding the 2003 Conference. Susan states that for August 6, 7, and 8, 2003, the room rate will be $79.00, meeting room rental will be waived, 50% off any audio visual equipment rented, and a room upgrade for Board Members will be offered. Susan requested permission to sign contracts for the 2003 Conference at French Lick (it was noted that no deposit is needed). Allison motioned to grant permission to sign. Mike seconded, all in favor. Motion carried.

Awards and Recognition:

Allison reports that she spoke with the Legacy Foundation regarding the scholarship money. They suggest that we terminate our partnership because they are going to begin charging us a $500.00 fee to award the scholarship. Discussion followed regarding what to do with the scholarship money. Greg motioned for Allison to remove the scholarship money if there is not a large fee to do so. Tim seconded, all were in favor. Motion carried.

Corporate Membership:

Susan will attempt to contact Mingus Mountain to close books from conference.

Legislation:

A memo and resolution from The Association of Indiana Counties to legislators against the 2004 Salary Increase was passed out. The resolution noted that the increase should not have been mandated without a funding source. Discussion followed. Eric discusses that POPAI needs to come up with a plan to earmark money for the increase and submit it to legislature. Discussion followed. Eric states that POPAI's objective should be getting the 2004 salary grid implemented by taking a proactive approach. Tim moves that the Executed Board form an Executive Committee to work with the Association of Indiana Counties and authorize the committee to utilize funds for lobbying (with a cap of $500.00). The Executive Committee to be made up of Mike, Lori, Susan, and Eric. Greg seconded, all were in favor. Motion carried. Members with concerns or questions about funding sources should contact their district representative or members of the Executive Committee. Melody passed out Interstate Compact information. Discussion followed.

Election:

Eric states that he was contacted by District 8. Cherie Wood, Probation Officer in Vanderburgh County, expressed interested and was recommended by Allen Henson. Eric recommended that the District 8 Board position be filled by Cherie Wood. Tim moves to appoint Cherie Wood as the District 8 representative. Melody seconded, all were in favor. Motion carried. Eric will send letters to the Judges who voted in favor of the 2004 salary schedule.

Technology:

Greg stated that the technology committee met today. At this organizational meeting, they discussed the POPAI website and dissemination of minutes. Request for Proposal is currently being worked on by Lori.

Merchandise:

Melody passed out inventory report. We currently have 120 post-its, 12 mugs, 14 hats, 55 t-shirts, and 46 golf shirts.

Old Business:

Eric passed out the Membership Coordinator 2002 Accomplishments and 2003 Goals. Eric states that the 2002 accomplishments reflect the unwritten goals for the year and that membership is pleased with having a membership coordinator. Eric recommends to renew Lori's contract based on her favorable work in the past year. Greg moves to renew the contract. Allison seconded, all in favor. Motion carried.

New Business:

Greg moved that the President of POPAI appoint an ad-hoc committee to study the need for an organization of administrative and managing probation officers, what the purpose of the organization would be, and present to this board a recommendation for creating such an organization. Mike seconded, all were in favor. Motion carried. Allison passed out the report from the 134 responses from the technology survey that was passed out at the conference. The information provided is being utilized by the technology committee. Susan asked if the board wanted to set a date for the Chief's summit. Tim moved to table the discussion until next month. Allison moved to close the meeting. Greg seconded, all were in favor. Motion carried. Next month's meeting will take place on Wednesday, November 13, 2002, at 11 a.m.