P.O.P.A.I
Executive Board Meeting
October 10, 2001
Call to Order:
Eric opened the meeting at 11:00 am .
Attending:
Name | Position | Present | Absent |
| Eric Zimmerman | President | X | |
| Susan Rice | Vice President | X | |
| Gwyn Green | Secretary | | |
| Greg Werich | Treasurer | | |
| Lori White | Membership | | |
| William Wakeland | District 1 | | |
| Tim McAlhany | District 2 | | |
| Andrew Holland | District 3 | | X |
| Mike Small | District 4 | | |
| Melody Sears | District 5 | | |
| Scott Dawson | District 6 | | |
| Allison Juliot | District 7 | | |
| K. Allan Henson | District 8 | | |
| Ted Ward | Past President | | |
| Fred Martin | Prob. Adv. Board | | |
Secretary's Report:
No changes were reported. Allison moved to accept August minutes, Bill seconded, all were in favor, motion carried.
Treasurer's Report:
Greg handed out financial reports for September and October since a meeting wasn't held in September. For September, the savings balance was $33,144.98. Checking balance was $9,218.51. Total assets for September totaled $46,366.23. For October, the savings balance was $37,000.14. Checking balance was $5,564.63. Total assets for October totaled $46,567.51. Eric inquired as to why Pitney Bowes' bill was so big. Greg thought it was from all the mailings for the conference but will bring in the bill to the next meeting. Ted moved to accept both financial reports. Allan seconded, all were in favor. Motion carried. (Please call your district representative to obtain copies of the financial reports).
Membership:
Lori handed out lists to the district reps as to which members haven't renewed from last year. She also handed out a list of members that are considered active by our new accounting system and which members have been archived in each district. She stated that anyone who hasn't paid dues in the last fourteen months have been archived. She wanted the reps to look over the lists and possibly contact members in their districts that haven't renewed. As of today, we have 716 active members. Of which, 45 are support staff. She stated that 55 people paid their dues through the conference. This number included 10 memberships for support staff. Scott wanted to know what the percentage is of officers in each district that are members. Lori will check to see if they can change the database to send out letters to members whose memberships are about to lapse. We will discuss later whether the letters should be sent to the chiefs or the members themselves. Eric suggested each rep calling each chief in their district to find out how many of their officers pay for their membership themselves.
Eric mentioned that he had Lori's new contract with him. No evaluation was specifically done in light of recent national events. He reported that it is the same contract with no pay change unless the board had recommendations. Lori was asked to leave the room so the board could discuss the contract. The discussion focused on her exceptional performance in the last year. A discussion was then had whether to raise her pay or give her some sort of bonus. Ted moved to accept the one year contract retro to when the last one ended with $5200.00 per year as the salary (no change from previous year). Tim seconded. All were in favor. Motion carried. Scott motioned to give a $400 bonus. Bill seconded. Ted and Allison voted nay to the motion, Melody, Fred and Allan abstained from the vote. All others were in favor. Motion carried.
Education:
Susan has evaluations for the conference. Overall, the marks were favorable. Allison handed out graphs from the surveys that were taken at the conference. The members are reporting being more informed than what they used to. Allan has the bill from French Lick. Once again, there are some discrepancies that need to be rectified before we send off a check. He is not sure if part of it was the reception that needed to be charged to Correctional Management or not. He is trying to get French Lick to return his calls.
Awards and Recognition:
It was noted that George Walker was very honored to be given the Founder's Award. The committee hopes they will have as many nominations next year as they did this year because there were many worthy nominees. They will be checking to see if letters were sent out to the others nominated.
Corporate Membership:
Nothing new.
Legislation:
Tim set up a meeting with Sen. Meeks. Tim, Greg and Eric all attended. They spoke of the priority of salary changes. Sen. Meeks informed them that the Judicial Center already has the authority to change the schedule so they are waiting on them. One other issue that was discussed was how the legislature needed to give officers the ability to raise our user fees. Sen. Meeks is also going to see to the issue of survivors of probation officers receiving state school benefits. Right now the two laws conflict. The state school benefit wording needs to be changed to include the survivors of probation officers. Sen. Meeks also said they would have a hard time giving probation departments any more money if each county isn't charging the maximum probation user fees as it is. Each county needs to be doing this before they will consider giving any more.
Eric also brought a copy of "Grassroots Basics" to add to the minutes so that each member will know how to contact their legislators. A copy will also be put on the website.
Election:
No changes.
Technology:
Ted stated that he didn't want reimbursed for any of the pictures that he took at the conference because most of them didn't turn out. He did put some of them on the website. He will be putting the Corporate Membership application on the website so that it will be automatically be forwarded to Susan. We might consider putting the individual application on the website as well. Ted reported that we have had 1000 vistors to the website in the last 6 months. He has posted 30-35 job openings on the site as well. The program on the laptop worked well at the conference for reciepts. The information from merchandise sold has not been tallied yet. Ted said that getting Visa capabilities might be too costly for us at this point. He did suggest that we may need to upgrade the software on the laptop in the next year. Ted reported that the website was down for a weekend but he got the situation taken care of to continue our service.
Merchandise:
It was reported that the sales were not great at the conference but the final numbers haven't been put together yet.
Old Business:
The issue was again brought up as to what to do with old minutes and documents that Gwyn has in her possession from Stephanie. Greg said he would find out from the State what documents we need to keep. Bill stated that his office has the capability to scan and save documents now. They might be able to reduce the amounts of bulk paperwork that we have aquired.
New Business:
Each member received a letter from the Chief of the member who had the outstanding bad check. Eric felt that we should respond to his letter as a board. Eric will draft a letter to the Chief letting him know that we discussed the matter, that the bad check had been paid as of Sept. 13, and that we would be discussing, as a board, a specific procedure for handling matters such as this in the future.
Scott asked if we had gotten a copy or had we responded to the survey that the Judicial Center did on salaries.
Eric appointed new committees:
Election: Bill & Melody
Awards & Recognition: Allison, Gwyn, Allan
Education: Susan, Tim, Mike
Corporate Membership: Susan, Eric, Tim
Technology: Ted, Greg
Legislation: Eric, Fred
Bill moved to close the meeting, Scott seconded, all were in favor.