Call to Order:
Eric Zimmerman opened the meeting at 11:00 a.m.
Attending:
| Name | Position | Present | Absent |
| Eric Zimmerman | President | x | |
| Susan Rice | Vice President | x | |
| Jennifer Outlaw | Secretary | x | |
| Madonna Roach | Treasurer | x | |
| Lori White | Membership | x | |
| William Wakeland | District 1 | x | |
| Tim McAlhany | District 2 | x | |
| Don Travis | District 3 | x | |
| Mike Small | District 4 | x | |
| Rebecca Schrock | District 5 | x | |
| Laird Thompson | District 6 | x | |
| Linda Brady | District 7 | x | |
| CherieWood | District 8 | x | |
| N/A | Past President | ||
| Fred Martin | Prob. Adv. Board | x |
Secretary’s Report:
Bill moved to accept the October minutes. Cherie seconded, all were in favor. Motion carried.
Treasurer’s Report:
Madonna presents the Treasurer’s Report. The report reflects the balance of the checking account as $5,569.36 and savings as $22,401.87. Total assets at this time are $28,251.22. Madonna provides copies of the Proposed Budget for 2004. Discussion followed. The Board will take the budget under advisement and will provide any needed changes/suggestions to Madonna. Board will approve a 2004 Budget at next month’s meeting.
Membership:
Lori reports continued requests from membership to have monthly minutes emailed to them instead of sent via US mail. Lori reports that she had the 100 student membership brochures printed which she utilized to market POPAI to students at the Purdue and Multi-Cultural Career Fairs during the past month. Discussion followed regarding the membership renewal letters. Eric states that it would be helpful to include the actual membership dates on the renewal letter. Lori said this would be an easy change to make and adds that the renewal notices are now in an Invoice format.
Education:
Tim reports that the Education Committee has scheduled interviews for the four Training and Conference Planner applicants from 1:30-3:30 p.m. today.
Awards and Recognition:
No report.
Corporate Membership:
Susan reports that two new corporate members have been added in the past month; ASL Testing and Gateway Woods.
Legislation:
Eric reports that the Association of Indiana Counties has started working on legislation to combat the Indiana Judicial Center’s ability to set probation officer salaries. Additionally, they are working on legislation to prevent counties from paying any more than 15% increases in probation officer’s salaries. POPAI will continue to monitor.
Election:
No report.
Technology:
B ill reports that the Technology Committee met at 10 a.m. today. He reports that we are still being billed by Verigo (our previous web hosting site). Matt Taylor, POPAI Webmaster, has been contacted to terminate this service. Bill reports that there are many changes that need to be made to the website in the near future including the members-only section. Discussion followed. Bill will contact the members of the Technology Committee with a date for the next committee meeting.
Old Business:
Madonna reports that she received a check from the Legacy Foundation (scholarship money) that will be deposited into the POPAI general fund. $1,000.00 will be earmarked in the budget for the scholarship. Eric reports that the Chief’s Committee met on October 17, 2003. Seven chief’s met and developed the direction of the committee. The next meeting will be held on December 12, 2003, at 10 a.m. in Johnson County.
New Business:
Eric discussed the 2-year sentencing study. If any member has specific ideas or information, they are taking direct testimony at this time. Bill suggests that the POPAI Bi-Laws need to be updated. Eric appoints Don as chair of the committee to update the Bi-Laws. Linda is also appointed to the committee.
Bill moves to close the meeting. Linda seconded, all were in favor. Motion carried.
The next meeting will be held on Wednesday, December 10, 2003, at 11 a.m. in Room W224 in the City-County Building, Indianapolis, Indiana.