APPROVED MINUTES
P.O.P.A.I
Executive Board Meeting
November 13, 2002

Call to Order:

Eric Zimmerman opened the meeting at 11 a.m.

Attending:

Name Position Present Absent
Eric Zimmerman President x
Susan Rice Vice President x
Jennifer Outlaw Secretary x
Greg Werich Treasurer x
Lori White Membership x
William Wakeland District 1 x
Tim McAlhany District 2 x
Andrew Holland District 3 x
Mike Small District 4 x
Melody Sears District 5 x
Laird Thompson District 6 x
Allison Juliot District 7 x
CherieWood District 8 x
Ted Ward Past President x
Fred Martin Prob. Adv. Board x

Secretary’s Report:

Greg moved to accept October's minutes. Tim seconded, all were in favor. Motion carried.

Treasurer’s Report:

Greg passed out the Treasurer's Report. The report reflects the balance of the checking account as $5,930.92 and savings as $15,740.20. Total assets at this time are $22,808.11. Greg noted that the report reflects an adjustment for merchandise and that a few checks have been received in the past week that have not been deposited as of today's date. Tim moved to accept the Treasurer's Report. Bill seconded, all were in favor. Motion carried.

Membership:

Lori reports that she has distributed nearly all 15 year plaques. She reports that membership renewal is slow at this time, but January and February are big renewal months.

Education:

Susan reports that she signed a contract with French Lick for the 2003 Annual Conference. The conference dates are August 6, 7, and 8, 2003. Tim inquires about the status of determining the Conference Chair for the 2003 Annual Meeting. Discussion follows. It was determined that the Conference Chair needs to be determined in the near future because there is a lot of preparation in coordinating the conference. Tim reports that nearly all of the 2002 Annual Conference fees has been paid. He reports an outstanding balance of approximately $600.00. Tim notes that Greg sent a check to book Potawatomi for the 2004 Annual Conference. Susan will begin coordinating the 2003 Chief's Summit. She is looking at possibly scheduling two 1/2-day sessions (Thursday afternoon and Friday morning) in early March, 2003. Tim motions to authorize a $4,000.00 working stipend to Susan for the Chief's Summit. Greg seconded, all were in favor. Motion carried. Eric puts a call out for all members to provide suggestions for speakers for the Fall 2003 Conference.

Awards and Recognition:

Susan reports that Allison checked into withdrawing the scholarship money from the Legacy Foundation. She reports that the only way the money can be removed without penalty is to transfer the money to a group with their 501 C 3 status. The penalty to withdraw the money directly from the account is approximately one-half. Greg stated that he would like to look into endowing the scholarship. Discussion followed. Susan will propose to the Miami County Child Abuse Prevention Counsel to place the scholarship money in their account since they have 501 C 3 status.

Corporate Membership:

No report.

Legislation:

Eric reports that he, Mike, Susan and Robert Bingham met with the Association of Indiana Counties last week regarding the 2004 Salary Schedule. The initial reason to meet with them was to attempt to work together to find funding sources for the fiscal impact of the new salary guidelines and to let them know that POPAI is committed to assisting the counties in finding funding sources. The only resolve of the meeting was agreeing to disagree on the philosophical design of the 2004 Salary Schedule. The representatives of the Association of Indiana Counties stated that the counties do not want to be told how much to pay their Probation Officers and do not want to accept the law. They state they will continue to fight against the 2004 Salary Schedule. Eric passed out information regarding the proposed POPAI Legislative Changes and Initiatives as they relate to this law (finding funding sources to supplement the 2004 salary schedule.) Eric opened up discussion to the recommendations and expressed that this should be a Board decision. Discussion followed. The POPAI Legislative Changes and Initiatives were amended to reflect that the Administrative Fee would be ordered at the same time as the User Fee and that a Juvenile Administrative Fee would be created. Greg moved to accept as amended. Susan seconded with the suggestion that POPAI members should lobby the legislature with support from the Board of Judges. All were in favor, motion carried. It was agreed upon that this information will be provided to the Judicial Center and the Board of Judges prior to presenting to the legislature.

Election:

Eric provided a Letter of Resignation from Andy Holland as District 3 Representative. Greg moved to accept the resignation. Melody seconded, all were in favor. Motion carried. Anyone interested in the District 3 Representative position should contact Eric at 260-449-7195. Counties included in District 3 include St. Joseph, Elkhart, Marshall, Kosciusko, Fulton, Cass, Miami, Wabash, Carroll, Howard, Clinton, and Tipton.

Technology:

Greg reports that the Technology Committee met prior to today's meeting. The Request for Proposal Deadline has been extended to December 11, 2002. The webmaster is expected to be in place by the first of next year.

Merchandise:

No report.

Old Business:

Greg discussed where we stand on ad-hoc committee on the Chief's Executive Committee formation and inquired about POPAI's thoughts on the formation of the committee. Discussion followed. Board finds this to be a good idea and will support the formation of the Chief's Executive Committee. An ad-hoc committee meeting is being held at 2 p.m. today.

New Business:

No report.

Melody moved to close the meeting. Susan seconded, all were in favor. Motion carried.

Next meeting is December 11, 2002, at 11 a.m.

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