March 9, 2005
Call to Order:
Eric opened the meeting at 11:15a.m.
Attending:
| Name | Position | Present | Absent |
| Eric Zimmerman | President | x | |
| Richard Pfifer | Vice President | x | |
| Jennifer Outlaw | Secretary | x | |
| Madonna Wagoner | Treasurer | x | |
| Lori White | Membership | x | |
| William Wakeland | District 1 | x | |
| Danyel Wagner | District 2 | x | |
| Don Travis | District 3 | x | |
| Katherine Holtzleiter | District 4 | x | |
| Rebecca Schrock | District 5 | x | |
| Laird Thompson | District 6 | x | |
| Linda Brady | District 7 | x | |
| CherieWood | District 8 | x | |
| Diane Weiss-Bradley | Prob. Adv. Board | x | |
| Susan Rice | Trg./Conf. Planner | x |
Secretary’s Report:
Jennifer provided copies of the February minutes. Don moved to accept the February minutes. Bill seconded, all were in favor. Motion carried.
Treasurer’s Report:
Madonna passed out the Treasurer's Report. The report reflects the balance of the checking account as $6,332.34 and savings as $22,496.37. Total assets are $29,513.68. It is noted that the projector needs to be added to the list of assets. Cherie moved to accept the Treasurer's Report. Richard seconded, all were in favor. Motion carried.
Membership:
Lori reports that there have been no changes since the last meeting.
Education:
Susan was unable to attend the meeting, but sent a fax that stated that she still has not received a bill from the Sheraton for the Management Institute/Chief's Summit. She does not have a final conference report together yet as she is waiting on this information.
Awards and Recognition:
P.O.P.A.I. is currently accepting applications for the Eighth Annual Donald “Charley” Knepple Memorial Scholarship. We would like to encourage all probation officers pursuing advanced degrees to apply for the $1,000.00 scholarship. An application for the scholarship is included with the minutes and is also available on POPAI’s website at www.gopopai.org. Applications must be postmarked (U.S. Mail) or submitted via email no later than Friday, April 8, 2005. If you have any questions please contact your District Representative or Committee Chair, Danyel Wagner (260.636.3116).
Corporate Membership:
No report.
Legislation:
Discussion was had regarding current legislation. POPAI will continue to monitor all bills that relate to probation.
Election:
Eric appoints Linda as chair of the Election Committee. Vice President, Treasurer, Districts 1, 3, 5 and 7 are up for election this year.
Technology:
Don reports that the Technology Committee met today prior to the Board Meeting. A checklist was developed today for the webmaster outlining weekly, monthly and ongoing tasks. These expectations will be included in the new contract for the webmaster. Eric will prepare a new contract for Matt. Discussion followed regarding a recent article published about JTAC in the Indianapolis Star.
Chief’s Executive Committee:
The committee is meeting today immediately following the POPAI Board Meeting.
Old Business:
Don provided copies of the updated by-laws. The following sections are to be updated: Section II: Vice President shall be responsible for organization of the annual conference, Section III: Secretary shall serve as Board Chair in the absence of the President and Vice President at the Board Meeting, IV: Treasurer shall serve as Board Chair in the absence of the President, Vice President and Secretary at the Board Meeting. Discussion followed regarding other by-laws. Bill moved to add to Article VII (officers), Section D (term of office) Section 3. The President, Vice-President, Secretary, and Treasurer may serve up to two (2) consecutive elected terms. Becky seconded. Discussion followed. The motion was defeated by a 3 to 5 vote. Motion not carried.
New Business:
No report.
Don moved to close the meeting. Cherie seconded, all were in favor. Motion carried. The April meeting will be held at the Marion Superior Court Probation Department South office located at 3920 S. Madison Avenue, Indianapolis, IN, on Wednesday, April 14, 2005, @ 11 a.m. All future meetings (unless otherwise noted in the minutes) will be held at this location.