APPROVED MINUTES
P.O.P.A.I
Executive Board Meeting
March 12, 2003

Call to Order:

Eric Zimmerman opened the meeting at 3 p.m.

Attending:

Name Position Present Absent
Eric Zimmerman President x
Susan Rice Vice President x
Jennifer Outlaw Secretary x
Greg Werich Treasurer x
Lori White Membership x
William Wakeland District 1 x
Tim McAlhany District 2 x
To Be Determined District 3
Mike Small District 4 x
Melody Sears District 5 x
Laird Thompson District 6 x
Allison Juliot District 7 x
CherieWood District 8 x
Past President
Fred Martin Prob. Adv. Board x

Secretary’s Report:

Greg moved to accept the February minutes. Bill seconded, all were in favor. Motion carried.

Treasurer’s Report:

Greg passed out the Treasurer's Report. The report reflects the balance of the checking account as $5,882.39 and savings as $15,777.25. Total assets at this time are $22,796.63. Greg reports that we have a new tax i.d. number and to contact him if we have transactions requiring this information. Tim moved to accept the Treasurer's Report. Allison seconded, all were in favor. Motion carried.

Membership:

Lori reports that February was a busy renewal month.

Education:

Cherie reports on progress made in the planning of the Annual Conference. Chuck Jackson has been contacted as a possible keynote speaker and possible break-out sessions include diversity and PERF. Cherie, Susan, and Eric have had two conference calls regarding the organization and planning of the conference. It was noted that there will be a 1.5 hour session on Friday. Lori and Jennifer will assume responsibility of registration for the conference. Susan reports that there are 80 members registered for the Chief's Summit that is taking place tomorrow (March 13, 2003). Break-out sessions include Human Resource Issues, Salary Issues, TRV presentation, and a report regarding the Chief's Executive Committee.

Awards and Recognition:

Lori reports that Laird has received three scholarship applications. The deadline to apply for the scholarship is March 31, 2003. Active members pursuing a degree are encouraged to apply.

Corporate Membership:

Susan reports that 19 corporate members signed up to participate in the Chief's Summit.

Legislation:

Eric reports that the Association of Indiana Counties attempted to introduce an amendment allowing County Councils to set salaries regardless of State minimum salary requirements. They did not succeed due to running out of time. It appears they were attempting to get conflicting legislation passed. Bills to watch: SB 506 (Formation of Probation Administrative Fee & Probation Officer Salary), HB 1743 and SB 205 (Interstate Compact), and HB 1001 (Makes changes in the community transition program. Allows minimum security placements in a nonprofit or faith based community transition program.). Current information about these bills can be found at www.in.gov, click on link to Bill Watch (http://www.in.gov/apps/lsa/session/billwatch/).

Election:

Eric reports that we still do not have a District 3 Representative and notes that this position is up for election this year. Jennifer provided a rough draft of the Intent to Run form for the 2003 Elections. The positions available will be Vice President, Treasurer, and Districts 1, 3 ,5 , and 7. Please consider becoming a member of the POPAI Executive Board! The Intent to Run forms will be sent out with the April minutes.

Technology:

Greg reports the Technology Committee met with Matt Taylor today. The new website will be up and running on or before April 1, 2003. The "member's only" functions will take awhile longer. Lori reports that Matt may need to purchase Access 2000. Greg motions that Matt Taylor be allowed up to $425.00 to purchase the Access 2000 software if necessary. Tim seconds, all were in favor. Motion carried.

Merchandise:

No report.

Old Business:

No report.

New Business:

Eric brought up discussion point regarding providing an incentive schedule for the Executive Board members. Discussion followed. Topic tabled until next meeting.

Allison moved to close the meeting. Bill seconded, all were in favor. Motion carried.

Next meeting is scheduled for April 16, 2003, at 11 a.m.

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