P.O.P.A.I
Executive Board Meeting
www.GOPOPAI.org
Call to Order:
Eric opened the meeting at 11:00 am .
Attending:
Name | Position | Present | Absent |
| Eric Zimmerman | President | ||
| Susan Rice | Vice President | ||
| Gwyn Green | Secretary | | |
| Greg Werich | Treasurer | | |
| Lori White | Membership | | |
| William Wakeland | District 1 | | |
| Tim McAlhany | District 2 | | |
| Andrew Holland | District 3 | | |
| Mike Small | District 4 | | |
| Melody Sears | District 5 | | |
| Laird Thompson | District 6 | | |
| Allison Juliot | District 7 | | |
| K. Allan Henson | District 8 | | |
| Ted Ward | Past President | | |
| Fred Martin | Prob. Adv. Board | | |
Secretary's Report:
Eric made note that no minutes were typed from last month because there was not a quorum. January's minutes were then brought to the table. Tim motioned to accept the minutes, Laird seconded, all were in favor. Gwyn brought up the issue of updating the bylaws. Upon going through all of the old papers from prior years, it is the Secretary's duties to keep the bylaws current. Bill said he would go through all of the old minutes from 1996 to present to see when amendments were made so Gwyn can update the bylaws.
Treasurer's Report:
Greg handed out the Annual Treasurer's report as well as the monthly reports for January and February. The Annual report shows that we are still in the black but our expenses were more than our income. He also included the entire register for the year so that it can be looked over by the Audit Committee. Our total income for the year of 2001 was $52,476.39 and total expenses were $57,890.92. Most of the extra expenditures came from the Annual POPAI Conference. The monthly reports for January and February of 2002 showed a total of $12,462.53 between both savings and checking. (Copies of the entire reports can be obtained from your District Rep.)
Membership:
Lori stated that a notice needs to go out in the minutes again about how membership works now. She is still getting many questions about memberships. She wants to assure members that they will be notified prior to their membership lapsing. She said that the new changes are working very well and we are getting more consistent numbers of renewals per month. She would like Ted to put the membership application on the website. This will save in postage costs.
Upon making a decision about recognition to ten and fifteen year members, Allison motioned for the Board to recognize ten and fifteen year members with a framed certificate for ten year members and a plaque for fifteen year members. This recognition will be handed out at our annual POPAI conference in the fall. Gwyn seconded the motion. All were in favor.
Education:
Tim passed out a proposed agenda for Pokagon. He stated again that the rooms at Pokagon are going fast so members need to secure their reservations early if they plan to attend the fall conference. Due to the fact that the Organization lost money last year with the expenses from the conference, the issue of raising the registration fee this year was discussed. The tentative figure that the Board discussed was at least $100.00 per registrant. Once all the costs for Pokagon have been solidified, the Board will make a final decision as to the appropriate increase.
The Chief's Summit was held in February and the feedback seemed positive. Jane Segal from the Indiana Judicial Center spoke and wanted all Chief's to get information into her regarding each county's percent of raise each year since 1995. Eric asked all District Reps. to contact the Chief's in their districts to help get this information to the Judicial Center.
Awards and Recognition:
Allison stated that the deadline is drawing near to get applications in for the Charley Knepple Scholarship. REMINDER: Scholarship applications are due in no later that March 31, 2002. Interviews will be held before our next meeting to determine the recipient. Allison also motioned to transfer the appropriate money to the Legacy Fund for the scholarship. Susan seconded, All were in favor.
Eric stated that there are still six bills that are still alive right now. They deal with the State Police Pension, Protective Orders, Juvenile Law Commission and one about the Drug Court Administration.
Election:
Bill stated that the committee plans on having the intent to run applications ready to go out in May. Positions that are up for election this year are: President, Secretary, and districts 2,4,6 & 8.
Technology:
Merchandise:
Eric acknowledged that the storing and transporting of merchandise is becoming a burden. One suggestion that was made by Susan was for Lori to contact an independent outside vendor to see if they want to make up some of our merchandise, give them free space at the conferences, and let them take care of it. They would be able to offer more products than what we would want to store. Gwyn also suggested that we start giving away some of the t-shirts and golf shirts at different events through the year to diminish the inventory.
Old Business:
Susan said that we received a thank you note from the family of Ernie Dalton for the flowers that were sent for his passing. Greg motioned that the Board give him the ok to pay for the flowers out of POPAI funds. Allison seconded, all were in favor. Susan said she would be getting the plaque for Scott Dawson on order as well. Gwyn motioned to adjourn the meeting, Tim seconded. All were in favor. NEXT MEETING IS APRIL 10, 2002, IN THE CITY COUNTY BUILDING, ROOM 224.
New Business: