June 8, 2005
Call to Order:
Eric opened the meeting at 11:20 a.m.
Attending:
| Name | Position | Present | Absent |
| Eric Zimmerman | President | x | |
| Richard Pfifer | Vice President | x | |
| Jennifer Outlaw | Secretary | x | |
| Madonna Wagoner | Treasurer | x | |
| Lori White | Membership | x | |
| William Wakeland | District 1 | x | |
| Danyel Wagner | District 2 | x | |
| Don Travis | District 3 | x | |
| Katherine Holtzleiter | District 4 | x | |
| Rebecca Schrock | District 5 | x | |
| Laird Thompson | District 6 | x | |
| Linda Brady | District 7 | x | |
| CherieWood | District 8 | x | |
| Diana Bradley | Prob. Adv. Board | x | |
| Susan Rice | Trg./Conf. Planner | x |
Secretary’s Report:
Jennifer provided copies of the May minutes. Under the Election section, the Intent to Run form should be sent to Cherie Wood, Vanderburgh County Circuit Court, 501 John Street, Ste. 11, Evansville, Indiana, 47713. Bill moved to accept the May minutes as amended, Cherie seconded. All were in favor. Motion carried.
Treasurer’s Report:
Madonna provided copies of the Treasurer's Report. The report reflects the balance of the checking account as $9,760.77 and savings as $22,510.15. Total assets at this time are $32,955.89. Discussion followed regarding Madonna obtaining a credit card for the organization through the bank that POPAI banks with. Don moved to accept the Treasurer's Report, Bill seconded. All were in favor. Motion carried.
Membership:
Lori reports memberships have been coming in steadily over the past month.
Education:
Susan reports she is working on the Fall Conference. She has contracted with Craig Zablocki, from Denver, Colorado, to be the keynote speaker. His message is entitled "Lighten Up and Laugh for the Health of It." The cost for the keynote speaker is $4,000 plus expenses. Susan states she has been working on getting presenters for the break-out sessions and closing speaker. She presented the break-out sessions she has planned thus far and asked the Board for any other suggestions. Discussion followed. Eric requested that a final report be presented from the Management Institute at next month's meeting. Susan stated that the Chief's Executive Committee may be sponsoring a two-day working training for Chief Probation Officers interested in developing a Policy & Procedure Manual for their departments. This training is tentatively scheduled for late 2005. Discussion followed regarding this training, other possible training topics and break-out session ideas.
Awards and Recognition:
Becky reports that she still has a few 10 & 15 year member certificates to pass out to membership.
Corporate Membership:
No report.
Legislation:
Eric reported the Sentencing Study Committee was renewed. Discussion followed.
Election:
CORRECTION: Intent to Run forms must be submitted to Cherie Wood, Vanderburgh County Circuit Court, 501 John Street, Ste. 11, EVANSVILLE, Indiana, 47713. They can also be submitted via fax 812.435.5572 or cwood@vanderburghgov.org. Forms should be postmarked (or received via fax or email) no later than July 15, 2005. Nominations are being accepted for the following positions: Vice President, Treasurer, District One Representative, District Three Representative, District Five Representative, and District Seven Representative. Intent to Run forms were included with the May minutes and can also be found online at www.gopopai.org.
Technology:
Don reported that the Technology Committee met today. He reports that overall the committee is happy with the status of the website. Some changes that will be made in the near future include: Intent to Run will be added to the Awards section, poll questions will be rotated every 2-3 weeks, all links will be checked to be sure they are valid and District Representatives will contact departments in their districts to check to see if all of the information posted on the website is current, Corporate Sponsor section will be updated, an online vendor will be contacted for POPAI merchandise, 2005 Scholarship recipient will be added, Sheriff's Department Sex Offender Link will be added to "Hot Links", "United States" links will be retitled "Related Links, and the Greenleaf and Indiana Juvenile Justice Taskforce links will be moved from "Hot Links" to the "Related Links" section. Don stated that the suggestion related to a credit card issued to POPAI as an organization was also brought up during the committee meeting. There are fees associated with the website that had to be paid by credit card. Previously the website host had Bill's personal credit card information. Discussion followed. Don stated that the website was down for a period of 24 hours due to a problem with the amount of space that we are using for the website. Don will contact the web host company to upgrade the amount of space we have for the website.
Chief’s Executive Committee:
The Chief’s Executive Committee has a meeting scheduled today immediately following the POPAI Board Meeting.
Old Business:
No report.
New Business:
Richard provided a Letter of Resignation from the POPAI Board to Eric. Eric makes a note that this position is up for re-election; therefore the Board will not fill the position prior to that time. Bill moves to accept the resignation, Cherie seconded. All were in favor. Motion carried.
Don moved to close the meeting, Becky seconded. All were in favor. Motion carried.
The next meeting will be held on Wednesday, July 13, 2005, @ 11 a.m. at the Marion Superior Court Probation South Office.