APPROVED MINUTES
P.O.P.A.I
Executive Board Meeting
July 9, 2003

Call to Order:

Eric Zimmerman opened the meeting at 11:00 a.m.

Attending:

Name Position Present Absent
Eric Zimmerman President x
Susan Rice Vice President x
Jennifer Outlaw Secretary x
Greg Werich Treasurer x
Lori White Membership x
William Wakeland District 1 x
Tim McAlhany District 2 x
Don Travis District 3 x
Mike Small District 4 x
Melody Sears District 5 x
Laird Thompson District 6 x
Allison Juliot District 7 x
CherieWood District 8 x
N/A Past President
Fred Martin Prob. Adv. Board x

Secretary’s Report:

Tim moved to accept the June minutes. Don seconded, all were in favor. Motion carried.

Treasurer’s Report:

Greg passed out the Treasurer's Report. He reports that all bills are paid up to date. The report reflects the balance of the checking account as $4,962.49 and savings as $22,353.45. Total assets at this time are $27,606.22. Susan moved to accept the Treasurer's Report. Tim seconded, all were in favor. Motion carried.

Membership:

Lori reports that memberships are steadily being renewed. Lori reports that she ran lists of the 10 and 15 year members. The Board is to review the lists to check for any errors. The awards will be presented at the Annual Conference.

Education:

Susan reports that the Annual Conference is coming together. She reports that all sessions have been filled, registration has started and a tentative itenerary has been drafted. She wanted to note that she has had a couple of calls regarding counties not receiving their registration forms for the conference. If anyone in membership did not receive registration information, please visit our website at www.gopopai.org or call Jennifer Outlaw at 317.327.3243. Susan also presented the idea of having the conference information that would normally be included in a binder instead be printed and bound. The Board agreed that would be fine.

Awards and Recognition:

The Founder's Award Committee presents the nominees and a vote was taken. Decision made. This award will be presented at the Annual Conference.

Corporate Membership:

No report.

Legislation:

Eric reports that he received a phone call earlier in the month from Don Travis. Don reported that he had received a Legislative Summary from the Association of Indiana Counties stating that counties didn't have to pay the State mandated minimums for the 2004 Salary Schedule if they did not have the money to do so. The Association of Indiana Counties admitted this was a mistake on their part and apologized for this mistake. It was also noted the new Interstate Compact Fee of $75.00 must be a "trackable" fee due to 50% being due to the Indiana Judicial Center.

Election:

Jennifer reports that any request for an absentee ballot for the 2003 Board Election must be submitted in writing to Jennifer Outlaw at 200 E. Washington Street, T322, Indianapolis, Indiana, 46204, fax # 317.327.3372, or email joutlaw@indygov.org, no later than July 23, 2003. Absentee ballots should only be requested by those who will not be able to vote in person at the Annual Conference.

Technology:

No report.

Merchandise:

No report.

Old Business:

No report.

New Business:

Bill motions that an RFP be put out for a paid position to coordinate all POPAI annual events and conferences. Tim seconded, all were in favor. Motion carried. The RFP with the position title and description to be drafted by Eric.

Greg motioned to close the meeting. Laird seconded, all were in favor. Motion carried.

Next meeting will be held on Friday, August 8, 2003, at 10 a.m. at the POPAI Annual Conference at French Lick, Indiana.

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