APPROVED MINUTES
P.O.P.A.I
Executive Board Meeting

June 14, 2004

Call to Order:

Richard opened the meeting at 11:15 a.m.

Attending:

Name Position Present Absent
Eric Zimmerman President x
Richard Pfifer Vice President x
Jennifer Outlaw Secretary x
Madonna Roach Treasurer x
Lori White Membership x
William Wakeland District 1 x
Tim McAlhany District 2 x
Don Travis District 3 x
Mike Small District 4 x
Rebecca Schrock District 5 x
Laird Thompson District 6 x
Linda Brady District 7 x
CherieWood District 8 x
N/A Past President
Fred Martin Prob. Adv. Board x
Susan Rice Trg./Conf. Planner x

Secretary’s Report:

Bill moves to accept the May minutes as typed and June minutes as amended (to include that Susan Rice was present at the June 2004 meeting). Tim seconded, all were in favor. Motion carried.

Treasurer’s Report:

Madonna passed out the May and June Treasurer's Report. All bills have been paid to date. Madonna points out some changes she has made to her report to indicate more specifically where money is being received from and paid to (including the dues, education/training and contractual services categories). The report reflects the balance of the checking account as $14,542.83 and savings as $22,445.39. Total assets at this time are $37,673.19. Tim moved to accept the Treasurer's Report. Bill seconded, all were in favor. Motion carried.

Membership:

Lori asks the Board the following: Do we allow out of state Probation Officers to join POPAI and if the Board would like to approve a new category for non-probation officers? Tim moves to leave who she allows as members up to her discretion. Becky seconds, all were in favor. Motion carried. Lori states that we continue to receive student memberships.

Education:

Susan reports that the 2004 POPAI Fall Conference brochures will be sent out with the minutes. She also notes that the registration information is available at www.gopopai.org and a registration form has been sent to each Probation Office in the State. Currently, reservations are not being accepted by telephone; however, direct billing will be available once reservations are accepted. The room rate will be $82.00 ($86.10 including hotel tax) for all rooms. The POPAI Fall Conference will be held September 21st to 23rd, 2004 at the Potawatomi Inn at Pokagon State Park in Angola, Indiana. Registration will begin at 12:00 p.m. on the 21st and the conference will conclude at 12:00 p.m. on the 23rd. This year’s keynote presenter is Brad Montgomery, a nationally known motivational speaker, humorist, and corporate comedian. Breakout session topics include Juvenile Law 101, CTP for Probation, Microsoft Excel for Beginners, “What Works”, Functional Family Therapy, Graduated Sanctions, Servant Leadership, and much more. For questions or suggestions regarding the conference, please contact Susan Rice at 765-469-1593. Susan provided information regarding the Caesar's Conference Center Tour. All Board Members that attended the tour were very impressed by their facilities. Susan provided copies of the proposal they submitted for the 2005 POPAI Fall Conference. Tim moves that the 2005 Fall POPAI Conference be held at the Caesar's Conference Center in Elizabeth, Indiana. Madonna seconds, all in favor. Motion carried.

Awards and Recognition:

Becky reports that there was one nomination for the Founder's Award. Becky recommends to accept the Award Committees' recommendation. Madonna seconds, all in favor. Motion carried. The 10 & 15 year member lists will be sent out with the minutes. Anyone who would like to submit any changes or additions should contact Lori White at 317.327.3056 or llwhite@indygov.org. Susan reports she will order plaques for outgoing Board Members.

Corporate Membership:

No report.

Legislation:

No report.

Election:

No report.

Technology:

The Technology Committee met prior to the meeting today to discuss the POPAI website. Bill, Lori, Jennifer and Matt attended and discussed the following:
1.) Links to the Website: All Probation Departments in the State are being contacted to determine if they have a POPAI website. If they do, a link to their homepage will be added to the website, if they do not, a pop-up box will include their contact information including email address.
2.) Archived minutes: All archived minutes will be available on the website in the near future. The minutes will be available in Microsoft Word format only.
3.) Website
a. Is more space needed to accommodate all archived minutes? No, we have plenty of space with room left to expand.
b. Vendor: We will stay with the same vendor. August is the renewal month. Matt will also be checking on the renewal date for www.gopopai.org.
4.) Renewal date reminders/member access shut off: Matt will be adding the termination dates for membership; will
coordinate with Lori.
5.) Community Forum: Topic suggestion will be posted on home page.
The next Technology Committee meeting will be held prior to the next Board Meeting on August 11, 2004, @ 9:30 a.m. Room W125, City-County Building, Indianapolis, Indiana.

Old Business:

No report.

New Business:

Bill moved to close the meeting. Madonna seconded, all were in favor. Motion carried. The next meeting will be held on Wednesday, August 11, 2004, City-County Building, Indianapolis, Indiana.

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