January 12, 2005
Call to Order:
Eric opened the meeting at 11:00 a.m.
Attending:
| Name | Position | Present | Absent |
| Eric Zimmerman | President | x | |
| Richard Pfifer | Vice President | x | |
| Jennifer Outlaw | Secretary | x | |
| Madonna Wagoner | Treasurer | x | |
| Lori White | Membership | x | |
| William Wakeland | District 1 | x | |
| Danyel Wagner | District 2 | x | |
| Don Travis | District 3 | x | |
| Katherine Holtzleiter | District 4 | x | |
| Rebecca Schrock | District 5 | x | |
| Laird Thompson | District 6 | x | |
| Linda Brady | District 7 | x | |
| CherieWood | District 8 | x | |
| Diane Weiss-Bradley | Prob. Adv. Board | x | |
| Susan Rice | Trg./Conf. Planner | x |
Secretary’s Report:
Bill moved to accept the October minutes (there was no quorum for November meeting and no December meeting was held). Cherie seconded, all were in favor. Motion carried.
Treasurer’s Report:
Madonna passed out the Treasurer's Report. She reports that all bills are paid up to date. The report reflects the balance of the checking account as $11,507.91 and savings as $22,482.87. Total assets at this time are $34,675.75. Bill moved to accept the Treasurer's Report. Cherie seconded, all were in favor. Motion carried.
Membership:
Lori reports there were not many renewals in December, but the renewals in January are picking up. She states that January - March are her busiest months. Lori states that she changed the thank you letter to reflect that membership is for a period of 12 consecutive months (not for a calendar year). Lori provided the remaining 15 year membership certificates to the District Representatives for distribution.
Education:
Don reports the focus is the Management Institute. The Management Institute focuses on continuing education for Chief Probation Officers, Assistant or Deputy Chiefs, and Supervisors. The dates are scheduled for February 21-22, 2005 at the Sheraton, located at Keystone Avenue and 86th Street, in Indianapolis. The Chief's Summit is being held at the same location on February 23, 2005. Susan has sent registration information to all Chiefs. Registration information can also be found on the website at www.gopopai.org.
Awards and Recognition:
No report.
Corporate Membership:
No report.
Legislation:
Eric reports there is a lot of proposed legislation as a result of the Sentencing Policy Study Committee. Discussion followed regarding the proposed legislation. The bills can be found under the legislation section of www.gopopai.org.
Election:
No report.
Technology:
Based on the recommendation of the Technology Committee, the board voted, based on the ever-changing goals of how the website is to be best utilized, to amend the terms of the webmaster's contract to include more specific duties regarding website updating, maintenance, and information sharing issues. It is believed that while the website has grown tremendously over the past two years, the membership is best served by the board issuing a new Request for Proposal (RFP) incorporating the desired changes. Don Travis was appointed by the president to chair the Technology Committee and thanked Bill Wakeland for his hard work over the past two years. Eric will contact Matt, the current webmaster, to inform him of the above and to invite him to submit a new proposal to the RFP if he so chooses. All others are invited to submit a proposal to the RFP as well. Details will be posted on the website soon.
Chief’s Executive Committee:
No report.
Old Business:
No report.
New Business:
No report. Becky moved to close the meeting. Cherie seconded, all were in favor. Motion carried. The next meeting will be held on Wednesday, February 9, 2005 @ 11a.m.