January 14, 2004
Call to Order:
Eric Zimmerman opened the meeting at 11:00 a.m.
Attending:
| Name | Position | Present | Absent |
| Eric Zimmerman | President | x | |
| Susan Rice | Vice President | x | |
| Jennifer Outlaw | Secretary | x | |
| Madonna Roach | Treasurer | x | |
| Lori White | Membership | x | |
| William Wakeland | District 1 | x | |
| Tim McAlhany | District 2 | x | |
| Don Travis | District 3 | x | |
| Mike Small | District 4 | x | |
| Rebecca Schrock | District 5 | x | |
| Laird Thompson | District 6 | x | |
| Linda Brady | District 7 | x | |
| CherieWood | District 8 | x | |
| N/A | Past President | ||
| Fred Martin | Prob. Adv. Board | x |
Others in attendance: Matt Taylor, POPAI webmaster, was present for the meeting.
Secretary’s Report:
Don moved to accept the December minutes as typed. Bill seconded, all were in favor. Motion carried.
Treasurer’s Report:
Madonna provided copies of the Treasurer's Report and the 2003 Year-End Report. The report reflect the balance of the checking account as $6,780.84 and savings as $22,407.86. Total assets at this time are $29,468.69. The year-end report reflects that we had a positive cash flow of $6,639.96. It was noted that this included adding a contractual employee and a larger budget. Discussion followed. Madonna inquires about when we should pay the lobbiest. Bill motions to pay SDA $3,000.00 for lobbying in 2004. Laird seconds, all were in favor. Motion carried.
Membership:
Jennifer reports that Lori is not using Xerox for renewal letters and new membership packets while on leave. She had to purchase postage and will submit a claim for reimbursement. Jennifer notes that Xerox is still being used to distribute the monthly minutes.
Education:
Eric reports that Susan's contract for the Training and Conference Planner position is not prepared today, but once it is prepared it will be retroactive to today's date. Eric provides a Letter of Resignation from Susan from her position as Vice President. Laird moves to accept the resignation. Madonna seconds, all were in favor. Motion carried. Eric encourages anyone interested in the Vice President position to contact him in writing prior to the next Board meeting. Interested members should submit their Letter of Interest to the attention of Eric Zimmerman, Allen County Adult Probation, 602 S. Calhoun St., Ft. Wayne, IN, 46733, fax: 260.449.7285 or via e-mail at eric.zimmerman@co.allen.in.us. The newly appointed Vice President will assume the duties until the annual election in 2005. If you would like to obtain additional information about this position visit www.gopopai.org or contact Eric at 260.449.7195 or via email.
Susan reports that the dates for the Chief's Summit have not been confirmed, but she is looking at the second week of March. If anyone has suggestions for training topics, please contact Susan at srice@peru.k12.in.us. Additionally, she reports that the Chief's Executive Committee met in December and discussed the two day training for new Chief's with the training to be primarily facilitated by other Chief's. This training is in conjunction with the Chief's Summit. Details will be forthcoming.
Awards and Recognition:
Laird brings up the possibility of adding another type of scholarship to be awarded by POPAI and/or increasing the amount of the current scholarship. Discussion followed. Discussion was tabled until a later date.
Corporate Membership:
Eric reports that a new Corporate Membership committee chair needs to be appointed due to Susan's resignation.
Legislation:
Eric reports that the Legislature is in session. Eric reports that he is not aware of the introduction of any new bills related to probation salaries.
Election:
No report.
Technology:
Bill reports that the Technology Committee met today. Bill reports that the website is coming along and there are new additions that will be included in the near future including the "Members Only" section, poll questions, and a Bulletin Board. Bill reports that Matt Taylor's contract is up on February 1, 2004. Bill moves to renew Matt's contract for a period of one year at the same salary. Linda seconds, all were in favor. Motion carried. Eric will prepare the new contract.
Old Business:
Don reports that he has continued to work on updating the bi-laws. Eric reports that Mike Small has resigned as District 4 representative. Interested members in District 4 (Grant, Blackford, Jay, Madison, Delaware, Randolph, Henry, Wayne, Rush, Fayette, Union, and Franklin Counties) should express their interest to the attention of Eric Zimmerman, Allen County Adult Probation, 602 S. Calhoun St., Ft. Wayne, IN, 46733, fax: 260.449.7285 or via e-mail at eric.zimmerman@co.allen.in.us.
New Business:
Eric makes the 2004 Committee Assignments. Education: Vice President - Chair, Tim; Chief's Executive Committee: Greg Werich - Chair, Don; Awards/Recognition: Becky - Chair, Cherie, Laird; Corporate Membership: Madonna - Chair, Tim, Eric; Legislation: Eric - Chair, Linda; Election: Linda - Chair; Technology: Bill - Chair, Jennifer, Linda, Lori, Laird.
Due to a conflict on the next regularly scheduled meeting date, the next Board meeting will be held on Wednesday, February 4, 2004, @ 11 a.m. at the Marion Superior Court Probation Department Northeast Office Conference Room located at 2525 N. Shadeland Avenue.
Don moved to close the meeting. Cherie seconded, all were in favor. Motion carried.