Call to Order:

Eric Zimmerman opened the meeting at 11 a.m.

Attending:

Secretary’s Report:

Allison moved to accept November's minutes. Bill seconded, all were in favor. Motion carried.

Treasurer’s Report:

Greg passed out the Treasurer's Report. The report reflects the balance of the checking account as $5,876.86 and savings as $15,758.26. Total assets at this time are $22,772.11. Greg reports that all bills are paid up to date and states that he will provide all information for the audit at next month's meeting. He reports that the Lobbyist and Non-Profit Reports have been filed. Tim moved to accept the Treasurer's Report. Melody seconded, all were in favor. Motion carried.

Membership:

Lori reports that there are 773 active members at this time.

Education:

Cherie reports that she spoke with Rodney Fetcher regarding this year's conference. He reports that he will not be able to chair the conference, but will be willing to help with the planning. Cherie reports that although no one that she has contacted in District 8 has stepped forward to chair the committee, she has received a lot of interest from members to assist with the planning. Susan, Eric, Tim & Cherie will work together to schedule speakers and break-out sessions. Membership is encouraged to provide ideas for training topics and speakers to Susan, Eric, Tim or Cherie. Members in District 8 interested in chairing the Conference Committee should contact Eric at 260-449-7195. Eric reports that Susan is waiting to hear from the hotel regarding a date for the Chief's Summit. Chiefs with ideas for training topics are encouraged to contact Eric or Susan with suggestions.

Awards and Recognition:

Allison reports the check was received from the Legacy Foundation. The check will be deposited into the general fund and Greg reports that he will create a separate account to show that this money can only be used to fund the scholarship. Allison provided Laird with the information regarding the scholarship application deadline. Active members that are pursuing a degree are encouraged to apply for the scholarship. Details forthcoming.

Corporate Membership:

Lori reports that Community Corrections Corporation joined as a Corporate Member.

Legislation:

Eric reports that the Legislative Session began yesterday (January 7, 2003) and that he has contacted the Indiana Judicial Center regarding the proposal for the funding mechanism for the 2004 Salary Increase. Although the idea for a funding mechanism may later be modified, the idea was to get something introduced during this session. Eric reports that he will be meeting with Senator Long within the next 5-7 business days to discuss this issue. Senator Long chairs the committee that this proposed legislation will be heard in.

Election:

Eric reports that there is no District 3 Representative at this time and that he will approach Ron Babcock to see if he is interested in this position.

Technology:

Greg reports that the Technology Committee met today regarding the RFP for the web site development. Two proposals were received - Matt Taylor and HelpYouHost.com. Matt Taylor proposed that he would create and maintain the website for an estimated $300.00 monthly maintenance fee with no up front fee, while HelpYouHost.com has an approximate up front cost of $4,700.00 and a $110.00 monthly maintenance fee. Although the Technology Committee had no recommendation for the Board, discussion was had regarding which choice would be most beneficial to POPAI. Greg moved to accept Matt Taylor's proposal and Melody seconded. Additional discussion was had. All were in favor, motion carried. Eric adds that the majority of the website will give access to "member's only."

Merchandise:

No report.

Old Business:

No report.

New Business:

No report.

Bill moved to close the meeting. Cherie seconded, all were in favor. Motion carried.

Next meeting is Wednesday, February 12, 2003, at 11 a.m. in Room 118 (1st floor of the City-County Building, Indianapolis).