APPROVED MINUTES
P.O.P.A.I
Executive Board Meeting

February 23, 2005

Call to Order:

Eric opened the meeting at 11:50 a.m.

Attending:

Name Position Present Absent
Eric Zimmerman President x
Richard Pfifer Vice President x
Jennifer Outlaw Secretary x
Madonna Wagoner Treasurer x
Lori White Membership x
William Wakeland District 1 x
Danyel Wagner District 2 x
Don Travis District 3 x
Katherine Holtzleiter District 4 x
Rebecca Schrock District 5 x
Laird Thompson District 6 x
Linda Brady District 7 x
CherieWood District 8 x
Diane Weiss-Bradley Prob. Adv. Board x
Susan Rice Trg./Conf. Planner x

Others in attendance: Greg Werich

Secretary’s Report:
Don moved to accept the January minutes. Linda seconded, all were in favor. Motion carried.

Treasurer’s Report:
Madonna passed out copies of the Treasurer’s Report. The report reflects that the checking account has a balance of $10,946.33 and savings as $22,496.37. Don moved to accept the Treasurer’s Report. Katherine seconded, all were in favor. Motion carried. Eric expressed appreciation for all of Madonna’s hard work and to Greg for his help during the Treasurer transition.

Membership:
Lori reports there are many memberships coming in. POPAI currently has 800 active members. Marion County is not able to pay POPAI membership dues in 2005, so the membership may drop some. Lori is sending out emails and reminders. Discussion followed regarding the POPAI President sending out an email/letter to express appreciation for past membership and encouraging past members to renew. Discussion also followed about encouraging all Chief Probation Officers to have their staff join POPAI. Lori notes that if needed, she can send out an invoice for membership renewal. Discussion followed regarding an article in the ICA comment regarding Mr. Charles Boswell who was the 1949 President of Indiana Probation Association.

Education:
Susan reports that 68 people registered for the Management Institute and Chief’s Summit. Susan purchased (with Eric’s approval) a projector ($1,614.00). Discussion followed regarding POPAI purchasing a laptop computer with floppy disk and CD/DVD drives. Don entertained motion to purchase a laptop (up to $1,500.00), to reimburse Susan $1,614.00 for the projector and reimburse for lunch provided by the Cheesecake Factory (for attendees on previous day). Laird seconded the motion, all were in favor. Motion carried. The Board will allow the Technology Committee to decide how to dispose of the old equipment (laptop). Discussion followed regarding renewal of Susan’s contract. Madonna motioned to have Susan’s contract continue as previously implemented. Becky seconded, all were in favor. Motion carried. Madonna will be signing a new bank card. Discussion followed regarding if anyone else is needed on the official sign-in card. The decision was made to keep it as it is. Discussion then followed regarding if the Board would like to open up the fall conference to ICA members. The Board requested that Susan provide a proposal to us about the cost and value of allowing non-members to attend the conference.

Awards and Recognition:
Eric appointed Danyel Wagner as chair of this committee.

Corporate Membership:
Richard and Susan will work together on corporate membership. Richard reported that he had been out of the meetings due to labs that could not be rescheduled. Corporate members seem excited about the training.

Legislation:
No report.

Election:
No report.

Technology:
Eric met with Matt to address the status of his contract. The new contract will include outcome based requirements. The Board will give Matt a new contract (with new duties) for him to review. Matt will then have the opportunity to decide if he would like to continue in his position.

Chief’s Executive Committee:
Great job to the Chief’s Executive Committee for the implementation and execution of the Management Institute. The Chief’s Executive Committee will meet at 1 p.m. on March 9, 2005 (after the March POPAI meeting).

Old Business:
No report.

New Business:
No report.

Cherie moved to close the meeting. Becky seconded, all were in favor. Motion carried. Next month’s meeting will be held on Wednesday, March 9, 2005, @ 11 a.m. at the Marion Superior Court Probation Department’s South Office located at 3920 S. Madison Avenue, Indianapolis, Indiana.

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