P.O.P.A.I

Executive BoardMeeting

February 14, 2001

Call to Order:

Eric Zimmerman opened the meeting at 11:00.

Attending:

Secretary's Report:

Everyone had reviewed his or her minutes viae-mail or fax and Scott asked that the last line of the Education be changed. Hesaid that it should state that we would ask Jim Brewer to ask John Greg asKeynote speaker.  Allison motioned to accept minutes, Paul seconded. Nodiscussion. All were in favor.

Treasurer's Report:

Greg handed out a balance sheet for this monthwhich reflected a checking account balance of $515.43 and a savings accountbalance of $9554.68.  (Call yourdistrict rep. if you would like more detailed information) Greg gave Wes all ofthe bank statements from last year to review. Tim motioned to accept the report, Wes seconded. No discussion. All werein favor.

Membership:

Lori brought district reports for all the reps. It shows the amount due in fees by each county. She stated that the database is now set up to show a monthly report ofwhich counties are due for membership renewal. The district reps can then send out renewal letters to the counties eachmonth.  This idea was discussed andeveryone agrees it is a good idea.  Changingthe bylaws to do this needs to be discussed at the annual meeting. She reported that we had 16 renewals in January and 12 so far inFebruary.  Lori also completed athank you letter that is automatically printed out to the county when they renewmembership.  She checked on theprice of 5000 envelopes with Pitney Bowes and the savings to us to buy in bulkwould be $26.30.  Paul motioned tobuy 5000 envelopes, Greg seconded. All were in favor. Motion carried. It was suggested that anyone who has extra envelopes, bring them to thenext meeting for those who might need them. 

Education:

Allan handed out a list ofactivities that are in place and tentative for the fall conference. Susan was asked to contact Correctional Management about sponsoring thelast evening event at the conference.  Ericwill talk to the tennis pro at French Lick about a possible tennis tournamentand this one man show that he knows for entertainment. 

Early Registration canbe done at the Judicial Center Annual Meeting and registrants will receive $5.00off of the fees.  Fees this yearwill be $70.00 for the conference alone or $95.00 for conference and membership. 

Allan will give Lori acopy of the registration applications to get printed off at Pitney Bowes. Using a larger room for the President's Breakfast was discussed andeveryone agreed to get a bigger room.  Theannual board meeting will be tentatively scheduled in the big ball room. They will check to see about the microphone system for that room. Eric discussed the issue of wanting to bring in quality speakers for theChief Summit.  He thought he couldachieve this one of two ways.  Hecould get some corporate sponsors to help defray the costs or we could charge aregistration fee.  He had two mainquestions for the board: 1) should they charge a registration fee for the summitand 2) is there a pre-set amount the board wants him to spend for the summit. There was a lengthy discussion and Scott motioned to charge a $25.00registration fee to defray the costs of room and board for the speaker. Allanseconded.  Greg discussed having acertain budget for the summit. All were in favor except Ted, Wes, and Greg, whoopposed.  Ted then moved to have abudget for the summit with no more than $2000 to be spent out of current POPAIfunds.  Wes seconded. All were in favor, motion carried.  Susanstated she still needs to look at the two options of hotels to hold the ChiefSummit.  She is considering either the Mariott aor Ramada.

Scholarships:

Paul handed out theapplication for scholarships to reps. and Lori. The deadline for applications is March 30th. Interviews will be held sometime in April. Paul will set things up.

Corporate Membership:

Susan said that she sent out renewal letters.

Legislation:

Paul handed out a briefsynapses of the bills.  All of theinformation is available online at Access Indiana/Legislation/Bills. Ted will put a link to it on the POPAI website. A lengthy discussion was had about the bills that would effect probation. Eric stated he put an amendment in to Mellanger that changed the wordingfrom:  the court may impose aninitial probation fee to all misdemeanor convictions to: the court shall chargean initial fee to all misdemeanors.

 Election:

 N/A

Technology:

Ted would like everyone to put in a"wish list" to the committee so they can explore which options areneeded.

Merchandise:

N/A

Old Business:

Allan discussed whether we were going to putout a newsletter.  He thought itmight be a good idea to add the newsletter to the minutes. The question was who has the time to get it typed up. The idea was tossed around about contacting college students that mightwant to do it.  Paul motioned forthe board to allocate $250.00 to renew our APPA membership. Allan seconded. Allwere in favor.  Eric stated thatJohn Thorstad, former V.P. of POPAI would like POPAI to co sponsor a trainingwith APPA on Street Safety and it wouldn't cost us anything. All were in favor.  If anyone is interested in going to the Street SurvivalConference in May, contact Eric so that registrations can be combined for adiscount.  Greg stated he contactedthe bond company to raise our bond but hasn't heard back from them. The next meeting will be March 14, room 224. Greg motioned to close the meeting, Allison seconded, all were in favor.

New Business:

N/A