Call to Order:

Eric Zimmerman opened the meeting at 11 a.m.

Attending:

Secretary’s Report:

Greg moved to accept November’s minutes. Bill seconded, all were in favor. Motion carried.

Treasurer’s Report:

Greg passed out the Treasurer’s Report. The report reflects the balance of the checking account as $5,990.34 and savings as $15,749.53. Total assets at this time are $22,876.86. Ted moved to accept the Treasurer’s Report. Allison seconded, all were in favor. Motion carried.

Membership:

Lori passed out a list of all Chief Probation Officers who are active POPAI members. Lori reports that at this time POPAI has 750 active members and she received membership dues for 30 additional members today.

Education:

Susan asked the Board’s opinion regarding if the Chief’s Summit should be one or two days in length. Discussion followed. Eric decides that it should be one day. Susan will call and get a date and report back next month. Tim inquires about if a coordinator for the 2003 Annual Conference has been named. Cherie notes that Rodney Fetcher, Chief of the Posey Circuit Probation Department, has been contacted regarding helping with the conference. The Board decides that naming a coordinator must be a priority at next month’s meeting. Anyone interested in coordinating the 2003 Annual Conference can contact Eric at 260-449-7195.

Awards and Recognition:

Allison reports that the scholarship money must be moved from the Legacy Foundation by December 31, 2002. She reports that we would need $20,000.00 to endow the scholarship. We do not have the money to endow the scholarship at this time, so the Miami County Child Abuse Prevention Counsel has agreed to maintain the scholarship money free of charge. Allison has the appropriate paperwork and will have the money transferred prior to the December deadline. Eric appoints Laird, Mike, Cherie and Allison to the Awards and Recognition Committee for 2003.

Corporate Membership:

Susan reports that Community Education Center joined as a Corporate Member.

Legislation:

Eric provided copies of a survey regarding Sex Offender supervision. Mark Goodpaster, Senior Fiscal Analyst of the Indiana Legislative Services Agency, requested that Chief Probation Officers of all departments fill out this survey. The District Representatives will provide the surveys to the Chiefs. Eric distributes copies of the Indiana Judicial Center’s answer to the POPAI proposal regarding funding for the 2004 salary increases. The proposal calls to introduce a County supplemental probation service fee to anyone convicted of a felony or misdemeanor charge. Discussion followed. Eric asks if POPAI votes to support the Indiana Judicial Center’s proposal. Allison votes to accept the Indiana Judicial Center’s proposal. Laird seconds, all in favor. Motion carried. (Copy of proposal attached.) Eric inquires about pursuing Bill 1807 (regarding raising probation user fees). Discussion followed. The consensus of the Board is to hold off on the introduction of the increase at this time, but would like Senator Meeks to clarify the language regarding death benefits (specifically regarding college tuition) in this bill.

Election:

Discussion was had regarding the District 3 Representative vacancy. Susan reports that she contacted each county in District 3 regarding the vacancy. Ron Babcock of Kosciusko County and Steve Long of Howard County have expressed interest. Topic tabled until next meeting.

Technology:

Greg reports the Technology Committee met today. Two proposals for creating and maintaining the POPAI website have been received. The Technology Committee will conduct interviews on January 8, 2003, and will make a recommendation to the Board on that date.

Merchandise:

No report.

Old Business:

No report.

New Business:

Greg states the ad hoc committee regarding the Chief’s Executive Committee’s next meeting is scheduled for January 15, 2003. This topic will be brought to the attention of the participants at the Chief’s Summit.

Greg submits a proposed budget for 2003. Discussion follows. Tim moves to accept the 2003 POPAI Budget as proposed. Laird seconded, all in favor. Motion carried. (Copy of budget attached.)

Ted submits letter to resign as Past President. Eric accepts resignation.

Due to the new technology that the POPAI website will provide, Eric inquired about the Board’s position as to whether or not there should be "members only" functions that are available only to active members of POPAI. Discussion followed. Topic tabled until next meeting.

Allison moved to close the meeting. Laird seconded, all were in favor. Motion carried.

Next meeting is Wednesday, January 8, 2003, at 11 a.m.