P.O.P.A.I

Executive Board Meeting

www.GOPOPAI.org

December 12, 2001

Call to Order:

Eric opened the meeting at 11:00 am .

Attending: 

 

Name

Position

Present

Absent

Eric Zimmerman

President

X  

Susan Rice

Vice President

X  

Gwyn Green

Secretary

X

Greg Werich

Treasurer

X

Lori White

Membership

X

William Wakeland

District 1

X

Tim McAlhany

District 2

X

Andrew Holland

District 3

X

Mike Small

District 4

X

Melody Sears

District 5

X

Laird Thompson

District 6

X

Allison Juliot

District 7

X

K. Allan Henson

District 8

X

Ted Ward

Past President

X

Fred Martin

Prob. Adv. Board

X

Ernie Gravatt and Susan Knobel were also in attendance.

Secretary's Report:

No discussion was had about November's minutes.  Bill moved to accept November's minutes, Susan seconded, all were in favor. Motion carried.

Treasurer's Report:

Greg handed out treasurer's report which indicated a savings balance of $4,737.90 and a checking balance of $4,214.94. Greg stated he is still working on our total assets taking into account the merchandise and the depreciation on the computer equipment. Greg also pointed out that we need to stay on budget. We went over budget on education this year. He suggested that the education board take a closer look at where the costs accumulated this year and remember the reason so that it doesn't happen again next year.  This furthered the discussions of raising the registration fee for the conference next year.  He added that we are still financially "ok", he just wanted to bring it to the board's attention. Allison moved to accept the treasurer's report, Bill seconded, all were in favor.  Motion carried.

Membership:

Lori passed around the final district report that has active and archived members.  This will be the last report since the data base is now updated so that a letter will automatically be sent out when a membership is due and they will soon be archived.  Lori also presented ideas for ten to fifteen year member gifts. She will have a list at the next meeting of how many recipients we are looking at buying for.  She also reported that she has not met with Delaware County yet. Ted is going to try to set up a meeting with one of the judges tomorrow for after the first of the year.

Education:

Since Tim was not in attendance, no information was given about conference plans for next year. The board did want to express how important it was for counties to get rooms early for the conference because we need to know how many extra rooms we may need to get at outside hotels.  There is only limited space available at the State Park itself. 

Susan reported on the Chief's Summit.  She got two quotes for rooms.  The dates of the Chief's Summit are February 27th and 28th. She has tentatively decided to have it at the Embassy Suites.  A decision still needs to be made about a keynote speaker. The idea of asking the Chief Justice was discussed but not decided upon.  Ernie voiced concerns about learning more about the LSI.  He wanted to have more education about it, is there something else available out there besides the LSI and how is it going to effect probation.

Awards and Recognition:

Applications for the Charley Knepple Scholarship awards are going to be sent out with the January minutes. Applications can also be aquired through the website at www.gopopai.org.

Corporate Membership:

N/A

Legislation:

From what Eric has heard about house bill 1003, the Judicial Branch will have control and it looks like they are going forward with it with or without our opinions. He did suggest though that we respond to the Judicial Center as a board and we should do it as quickly as possible. The Judges Association approved the trial court/state merge.  The only issues that have come out specifically so far is: 1) we would be state JUDICIAL employees, 2) we would have state benefits, and 3) all control that local judges have now, will remain. The board's concerns are: 1) what will the salary structure be, 2) budgets, 3) and what is going to happen with user fees?, 4) will we be competing with other counties for funds? 

The board has secured Judge Vaidik, a judge on the Indiana Court of Appeals, Vice President of the

Indiana Judges Association, and is on the Governor's Bill-DraftingTask Force for House Bill 1003, to come speak at the next  board meeting, which was changed to Jan. 16 at 11:00 am.  The board is urging members to get their questions to their Chiefs before the Chief's Summit in Feburary. If the Chief Justice can speak at the Summit, we can streamline questioning without bombarding him.  The board will be sending out questionnaires for the Chief's to return to the board.

Election:

N/A

Technology:

Ted says that the virus that he got through the website has been taken care of.  His goals for the website is to post five new websites per week so if anyone knows of any good links, let him know.  Eric wanted to know what the costs were for on the treasurer's report for the technology committee.  Ted stated it was the cost of the database that was created for the merchandise. Ted says that we will need new software possibly next year.

Merchandise:

N/A

Old Business:

Gwyn, Bill and Ted will try to get together to decide which paperwork needs to be scanned and archived. 

New Business:

The board will need to look at next year's budget when it is done.  Susan will also need to get a plaque for Scott Dawson as an outgoing member. NEXT MONTH'S MEETING WILL BE ON WED. JANUARY 16, AT 11:00 AM instead of January 9.  Please make note of it!