P.O.P.A.I
Executive Board Meeting
August 10, 2001
Call to Order:
Eric Zimmerman opened the meeting at 9:30 am .
Attending:
Name | Position | Present | Absent |
| Eric Zimmerman | President | X | |
| Susan Rice | Vice President | X | |
| Gwyn Green | Secretary | | |
| Greg Werich | Treasurer | | |
| Lori White | Membership | | |
| William Wakeland | District 1 | | |
| Tim McAlhany | District 2 | | |
| Andrew Holland | District 3 | | |
| Mike Small | District 4 | | |
| Melody Sears | District 5 | | |
| Scott Dawson | District 6 | | |
| Allison Juliot | District 7 | | |
| K. Allan Henson | District 8 | | |
| Ted Ward | Past President | | |
| Fred Martin | Prob. Adv. Board | | X |
Don Issacs and Rodney Fetcher also attended the meeting.
Secretary's Report:
No changes to last month's minutes were made. Greg moved to approve July's minutes. William seconded. All were in favor. Gwyn brought up the process of typing minutes and making factual and grammatical corrections via e-mail to all members of the board. More will be discussed at the next meeting.
Treasurer's Report:
Greg compared the reimbursement of conference meals between last year and this year. He decided to have some flexibility and bring reimbursments before the board on a case by case basis. Ted moved to accept Greg's treasurer's report. William seconded. All were in favor.
Membership:
Lori will have a report on how many people paid for memberships through the conference at next month's meeting. Eric will have new contract for Lori if board approves.
Education:
This years conference was discussed. All thought it went over well. We had record attendance. A small discussion was held about possibly having host counties for the conferences since it worked so well having Allan's whole office there to help out. Eric will appoint a new education committee at next meeting.
Awards and Recognition:
George Walker was presented the Founder's Award at the conference. Suggestions were made to video tape the presentations in years to come. The committee stated they received many good nominations. Letters have not been sent out yet to all nominees letting them know they were nominated. Discussions were had about keeping at least one person from the Awards and Recognition Committee on the board from the previous year so that no bias occurs in the nomination process from year to year. The committee will make a recommendation to the board. Ted was instructed to put the list of previous winners of the scholarship and Founder's Award on the website.
Corporate Membership:
Susan reported one new corporate member, Phamatech, Inc..
Legislation:
Tim stated he got a call from Senator Meeks about getting together to discuss some issues. Eric stated he may make up an agenda of items to talk to legislators about. He strongly recommended that we all find out who our local legislators are and get to know them. It was discussed that we put our agenda on the website so legislators find out what we are about.
Election:
The election of new board members was had at the conference. Susan Rice is the new Vice President, Andrew Holland is now the District 3 Representative, Melody Sears is now the District 5 Representative. Greg Werich, William Wakeland and Allison Juliot were all incumbents that were re-elected to their current positions. The proposed by-law change was accepted by all but one. The actual vote was 186 to pass the by-law change to 1 to oppose the change and 5 abstained. There were a few complaints that we didn't get the slates for the open board positions out with enough time for people to show their interest in running. A suggestion was made to make sure that the board member appointed to arrange the annual conference not be in charge of election as well.
Technology:
Ted handed out website stats listing who has visited the site as well as what country. He stated that he needed to create a metafile so that other search engines will pick up on the website. Ted welcomes any suggestions anyone may have to improve the website. One suggestion that was made was to put the election slate on the website next year. An out of session request was made to the board, prior to the conference, by Ted Ward, to spend up to $250.00 on software that would take care of the sale of merchandise at the conference. Allison moved to accept the request, Susan seconded, all were in favor. Ted also stated we may want to have some links on the website to other county websites. Ted also requested reimbursement for photos taken at the conference to put on the website. Greg moved to repay Ted up to $10 for reimbursement for photo processing. The motion was seconded, all were in favor.
Merchandise:
The issue was discussed again about the storage and transportation of the merchandise to and from conferences. It will be tabled to another meeting.
Old Business:
Allison handed out the new binders that she made for all board members. Great job Allison!
New Business:
Allison mentioned that Ken Bugler, from Monroe Co. Probation, suggested that POPAI hire a consultant to have a better informed recommendation to the Probation Officer's Advisory Board about salary scales. This issue will be tabled for next month's meeting. Allan moved to close the meeting, William seconded. All were in favor.