Executive Board Meeting

April 11, 2001

Call to Order:

Eric Zimmerman opened the meeting at 3:00 pm .

Attending:

Name	Position	Present	Absent
Eric Zimmerman	President	X
Wes Wonderlin	Vice President		X
Gwen Green	Secretary	X
Greg Werich	Treasurer	X
Lori White	Membership		X
William Wakeland	District 1	X
Tim McAlhany	District 2		X
Susan Rice	District 3	X
Beverly Bliton	District 4		X
Paul McGriff	District 5		X
Scott Dawson	District 6		X
Allison Juliot	District 7	X
K. Allan Henson	District 8		X
Ted Ward	Past President		X
Fred Martin	Prob. Adv. Board		X

Secretary's Report:

There was not a quorum for the meeting so the minutes from March could not be voted on for approval.

Treasurer's Report:

Greg brought the financial report that showed a checking balance of $$6,430.65 and a savings balance of $15,182.69.  There was not a quorum for the meeting so the treasurer's report could not be voted on for approval.

Membership:

Lori had sent reports with Gwyn that outlined new/renewed memberships by month and membership dues collected by month. She also reported via e-mail that we now have 985 members.  The board questioned whether that number includes support staff and or corporate members.  Lori will report at the next meeting.  Lori also wanted to express to all district reps. that it is extremely important for them to check the reports that she previously sent out with addresses of members in their district because she is getting numerous mailings returned to her with incorrect addresses on them.  Lori will report next month if there are certain offices that are getting returned each month then she can contact the appropriate rep. directly.

Education:

N/A

Scholarships:

Allison reported that we have receive 3 applicants for the scholarship.  They are from St. Joe, Porter, and Owen Co. Nominations for the Founder's Award will go out with French Lick registrations.  An active POPAI member has to nominate the candidate but the candidate does not have to be a probation officer.

Corporate Membership:

Susan reported that we received three new corporate members, BHC-Valle Vista, Piney Ridge Center and Starr Commonwealth.

Legislation:

Eric reported that legislation is winding down. 1807 (PUF bill), nothing got heard but it could be heard in conference committee.  Representative Mellanger is now trying to get it into the budget bill and heard through conference committee.  If that doesn't work, it could still be heard next year since it is a non-budget year and it is not a budget issue.  1806 (home det. bill) came out of senate committee

Election:

Susan got an e-mail that Beverly Bliton wants to be off the board.  Mike Small of Grant Co. is interested in the position.  If Beverly wants to be off the board, she has to submit the resignation to Eric directly.  This led the board into discussions about how to make applications more appealing and making board membership more accomodating.  The board discussed the possibility of a type of orientation for new reps or members and maybe have each presiding rep. keep a notebook and then they can pass it on with instructions to their predecessor.

Technology:

The issue was brought up that the website hasn't been updated in awhile.  Eric will ask Ted if we need to get someone to update it if he doesn't have time.

Merchandise:

Gwyn asked if merchandise needed to be brought to the Chief's summit and also wanted to know prices for all items.  The price for t-shirts is $10, hats - $15, golf shirt - $20, sweatshirts - $25, mugs - $5.

Old Business:

N/A

New Business:

The question was brought up if we should bring extra binders to the annual meeting and to the fall conference to sell since members are questioning why they don't get them with their renewals.  Only brand new members get the binders.  The board thought it might be a good idea to take some to sell.  It will be discussed at the next meeting.  Susan reported that if we buy Christmas cards now, we can save a ton of money.  It was agreed by the board that she could go ahead and buy them without a vote since an allocation had already been made for them in the budget and the budget was already approved at a previous meeting.     The next board meeting will be 3:00 on Thursday, May 10 at the annual meeting.  Everyone should meet at the POPAI booth.